Job Description
Job Description
We are looking for a skilled Finance Admin to join our team in San Mateo, California on a part-time basis. This long-term contract position offers an excellent opportunity to contribute to financial operations and administrative tasks within a dynamic organization. The ideal candidate will have a strong background in accounting and finance, coupled with the ability to handle multiple responsibilities efficiently. The hours may fluctuate from 8 hours per week to 25 hours per week. This requires onsite work in San Mateo and the duration of assignment may go through July 2026.
Responsibilities:
• Monitor and track organizational expenses to ensure accurate reporting.
• Collaborate closely with the Bookkeeper to review and approve bills.
• Manage cash flow processes, including invoicing, receiving funds, and recording donations or grants.
• Handle incoming physical mail and maintain accurate document filing through scanning and organization.
• Conduct bank reconciliations using platforms such as major financial institutions and Charles Schwab.
• Process accounts payable and accounts receivable transactions in QuickBooks.
• Ensure proper coding of invoices for accurate financial documentation.
• Support financial reporting and provide administrative assistance as required.
• Utilize company-provided equipment with dedicated technical support to maintain efficient operations.
• A minimum of 5 years of experience in accounting or finance-related roles.
• Proficiency in managing accounts payable and accounts receivable processes.
• Strong skills in bank reconciliation and financial tracking.
• Advanced knowledge of QuickBooks for financial management tasks.
• Ability to accurately code invoices and maintain detailed financial records.
• Familiarity with banking platforms such as major financial institutions and Charles Schwab.
• Strong organizational skills for handling mail, scanning, and filing documents.
• Excellent communication and collaboration abilities to work effectively with team members.