Job Description
Job DescriptionJob Title:Staff AccountantReports to:ControllerSalary Range:$31.50-34.00 per hourBenefits:Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid HolidaysFunded Through:Indirect (based on ongoing grant revenue)Classification:Hourly, Non-ExemptStatus: Full-Time (1.0 FTE); Regular w/ BenefitsLocation:Portland, ORJOB SUMMARYAbout the Northwest Portland Area Indian Health Board (NPAIHB)The Northwest Tribes have long recognized the need to exercise control over the design and development of health care delivery systems in their local communities. To this end, they formed the Northwest Portland Area Indian Health Board (also referred to as NPAIHB or "the Board") in 1972. Guided by a vision of "Health and Wellness for the Seventh Generation," NPAIHB is a 501(c)3 designated (non-profit) organization and Tribal organization, P.L. 93-638, under the Indian Self-Determination and Education Assistance Act (ISDEAA) serving the 43 federally recognized Tribes in the states of Idaho, Oregon, and Washington (Northwest Tribes). Tribes become voting members of the Board through resolutions passed by their governing body. Each member Tribe designates a delegate to serve on the NPAIHB Board of Directors.Led by our Board of Directors, NPAIHB's mission is to "eliminate health disparities and improve the quality of life of American Indians and Alaska Natives by supporting Northwest Tribes in their delivery of culturally appropriate, high-quality health programs and services." We have a staff of over 120 professionals dedicated to advancing Tribal health for the 7th generation in the Pacific Northwest.The NPAIHB's Strategic Plan 2020-2025 can be found here.Position SummaryThe Staff Accountant reports to the Controller and is responsible for assisting Finance Department in multiple accounting duties, i.e. journal entries, reconciliation, and organizing support documents related to NPAIHB's Accounts Payable, Payroll, Contracts & Grants, and in accordance with the NPAIHB Finance Manual. The position collaborates closely with the Controller, Grants Fund Manager and other staff in the maintenance and administration of the finance department's financial systems.This position is based at NPAIHB's offices in Portland, Oregon. Essential Functions
- Responsible for Accounting General Ledger Functions
- Prepare Payroll and related Journal entries as assigned
- Reconcile the 941 to the payroll reports and trial balance on a quarterly basis
- Prepare month end journal entries and other journal entries as assigned
- Assist in review and reconciliation of balance sheet accounts as needed
- Assist with the reconciliation of outstanding bank account items
- Performs system maintenance and testing for accounts payable and purchasing.
2. Assist with accounting for NPAIHB's grants, cooperative agreements, and contracts
- Assist with correspondence to Project Directors and other staff with open PO reports
- Reconciliation of contract payments and contract summary reports as needed
- Work with Accounts Payable Specialist and Grant Fund Manager as necessary, to review coding of Accounts Payable and Payroll, assuring allowability of costs and correct allocation to cost centers
- Monitor contract payments through system reports and random testing of payments
- Handle sensitive information in a confidential manner
Other Duties
- Reconcile travel reports as needed
- Assist in coordination of internal and external audits
- Collaborate with Controller and Grant Fund Manager in Monthly and Year-end closings
- Support Finance team and staff as needed
- Perform other duties as assigned by supervisor and/or Executive Director or designee
QualificationsEducation· Bachelor's degree in finance, accounting or related field or equivalent experienceExperience· Three or more years of GL accounting experience is required· Three or more years of experience with advanced accounting software applications is required– Sage Intacct preferredAdditional experience preferred:
- Proficiency with Sage Intacct system
- Experience working with federal, state and private grants, cooperative agreements and contracts.
- Experience with G/L reconciliation
- Direct experience working with Northwest Tribes
Required Knowledge, Skills, and Abilities
- Demonstrated knowledge, discretion, tact, judgment, and overall ability in working effectively with Tribal, federal and state representatives.
- Proficiency with computer applications (specifically Word, Excel, PowerPoint, and other Microsoft Office Suite programs)
- Excellent analytical skills
- Excellent interpersonal skills
- Excellent writing and grammar skills
- Must be sensitive to cross-cultural differences, and able to work effectively within their context
- Ability to work with minimal supervision, exercise initiative, and make independent decisions and recommendations
- Ability to complete tasks in a timely and accurate manner
- Must be able to travel, as
Probationary PeriodExternal applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will. For the purpose of evaluating job performance, internal applicants must agree to serve a minimum six-month probationary period when job duties change significantly.Work ConditionsPhysical DemandsThis position:
- Frequently involves sedentary work (exerting up to 10 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body)
- Occasionally involves light work (exerting up to 20 pounds of force and/or up to 10 pounds of force and/or a negligible amount of force to move objects)
Physical RequirementsThis position:
- Consistently requires the ability to receive detailed information through oral communication and expressing or exchanging ideas or important instructions accurately, loudly, or quickly
- Constantly requires working with fingers, rather than the whole hand or arm
- Constantly requires repetitive movement of the wrists, hands, and/or fingers
- Often requires walking or moving about to accomplish tasks
- Occasionally requires standing and/or sitting for sustained periods of time
- Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms
- Occasionally requires raising objects from a lower to a higher position, or moving objects horizontally
- Occasionally requires stooping, which entails the use of the lower extremities and back muscles
- Infrequently requires crouching
Typical Environmental ConditionsThe worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.Travel RequirementsTravel is generally not required for this position. However, there may be some local travel to a training or meeting. DisclaimerThe individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.Except as provided by Title 25, U.S.C. § 450e(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, disability, marital status, sexual orientation, religion, politics, membership or non-membership in an employee organization, marital status, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law.
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