Job Description
Job Description
The Administrative Assistant/Receptionist plays a vital role in managing front-office activities and supporting the Office Manager. This position ensures smooth reception management, efficient scheduling, and effective communication handling while maintaining accurate records and providing excellent visitor support. The ideal candidate will be proficient with standard office software and specialized tools, including scheduling software and CRM systems, to enhance operational efficiency without the need for travel.
Responsibilities
- Manage reception area and greet visitors professionally
- Schedule and coordinate calendars and meetings
- Handle incoming and outgoing communications including phone calls
- Perform accurate data entry and prepare documents
- Support visitors and assist with inquiries
- Maintain office supplies and manage inventory
- Keep detailed and organized records
- Coordinate and assist in meeting logistics
Preferred Qualifications
- 1+ years experience in administrative support
- High School Diploma or equivalent
- Proficiency with Microsoft Office Suite
- Experience with calendar management and scheduling software
- Customer service and written communication skills
- Strong time management and multitasking abilities
- Excellent organizational skills and phone etiquette
- Effective problem-solving skills