Job Description
Job Description
Position: Executive Assistant (Virtual, Part-time)
Hours: 10-15 hours per week
Location: Remote/Virtual - Atlanta
Compensation: $35-$38 per hour (negotiable based on experience)
About the Role:
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to an entrepreneur engaged in various investment ventures, primarily in real estate. This role requires someone who is self-sufficient, takes initiative, and thrives in a hands-off management style. The ideal candidate will have a real estate or property management background and be comfortable handling diverse tasks and operating within a dynamic environment.
Responsibilities:
- Calendar Management: Proactively manage and maintain the principal's calendar, scheduling meetings and appointments.
- Travel Coordination: Arrange and manage extensive travel plans for the principal and spouse.
- Document Management & Filing: Organize and file important documents, including art receipts and tax documentation, primarily within Microsoft 365. Compile and send information to CPAs as needed.
- Gift Sending: Occasionally send gifts on behalf of the principal (e.g., flowers).
- Communication: Act as a liaison with various parties, including tenants, property management firms, and CPA firm/bookkeepers as directed.
- Information Gathering: Potentially compile files and spreadsheets, especially related to property management and tenant information
- Property Related Support Dealing with tenants and property management firms. Handling bills and repairs related to properties.
- Private Group Coordination: Coordinate meeting dates and in-person logistics (e.g., arranging food, etc)
Qualifications:
- Proven experience as an Executive Assistant, preferably in a real estate or property management environment
- Proficiency in Microsoft 365 (Outlook, OneDrive, Excel).
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently and take initiative with minimal supervision.
- Discretion and professionalism when handling sensitive information.
- Proficiency in basic Excel for tracking and data organization.
Preferred Qualifications:
- Experience or background in real estate or property management.
Compensation:
- Hourly at $35-38/hour depending on experience