Job Description
Job Description
Position: Executive Assistant
12 Month Contract to Hire
Hybrid Remote: Plantation, FL (3 Days On Site, 2 Remote)
Pay Rate: $37-$43 Hourly
Looking to HIRE RIGHT AWAY!!
Must Haves:
- 5+ years of Executive Assistant Experience
- Experience supporting Executive Leaders (this position will be supporting four C-Level Executives)
- time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint)
- Experience handling & scheduling logistics: travel, lunches, events, etc.
- Managing domestic and international travel, including itinerary and agenda creation
- Planning and coordinating virtual and in-person off-site meetings
- Strong understanding of confidentiality protocols
- Must be Highly organized and proactive
- Experience creating presentations, reports, and documents to present to internal Executives
- Experience creating purchasing orders and/or managing expense workflows
Day to Day:
This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy.
Key Responsibilities include:
- Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners
- Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes
- Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion
- Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives
- Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed
- Financial Support: Track expenses, prepare reports, and manage budgets
- Liaison: Serve as a point of contact between executives, employees, and clients