Job Description
Job DescriptionSalary: $100,000-$125,000
Executive Assistant Bedford, NY
Marquee Brands is seeking an exceptionally organized, detail-oriented, and resourceful Executive Assistant to join the team. The Executive Assistant will serve as a strategic administrative partner to a Founder and Chief Creative Officer / Celebrity ensuring the smooth operation of daily activities through expert calendar management, communication coordination, travel planning, and administrative support. This individual must be a master multitasker, capable of maintaining discretion, anticipating needs, and operating with a high degree of professionalism. This is a fast-paced, high-touch role requiring utmost discretion, impeccable judgment, and the ability to anticipate needs and manage complex logistics across both personal and professional spheres.
Marquee Brands
Marquee owns and manages a portfolio of established global brands across consumer products and channels from luxury goods to sports and active apparel. Marquees team of professionals is focused on a commitment to drive organic growth through natural brand extensions, impactful marketing and direct consumer engagement. Our promise is to ensure our brands continue their storied success through relevant product, expanded retail distribution, and international growth all while continuing to be true to their founding message and origin.
Heres what you will do here:
Calendar & Schedule Management
- Strategically manage and coordinate an extensive, ever-evolving calendar including business meetings, photo shoots speaking engagements, podcasts, editorial and video shoots, Board meetings, corporate functions, and personal commitments and medical appointments.
- Proactively identify and resolve scheduling conflicts to optimize productivity across all obligations.
- Maintain precision and discretion in handling confidential engagements and high-profile appearances.
Travel Coordination
- Organize and manage complex domestic and international travel itineraries, including private charter flights, hotel accommodations, ground transportation, airport greeter services, Global Entry/TSA PreCheck, and passport visa processing.
- Provide 24-hour logistical support during travel, ensuring seamless transitions and last-minute adjustments when necessary.
Communications & Correspondence
- Serve as primary point of contact with high-profile individuals including celebrities, publicists, agents, corporate executives, and media professionals.
- Draft, review, and manage written correspondence for invitations, inquiries, and responsesalways reflecting the voice, tone, and brand of the principal.
Production & Appearance Support
- Manage styling and grooming bookings for appearances, photo shoots, and video productions.
- Liaise with agents, production teams, stylists, glam teams, and publicists to manage communications and logistics and prepare run-of-show/call sheets.
Property & Staff Oversight
- Act as liaison to household staff at two residences; ensure timely communication and smooth coordination across homes.
- Oversee rotating driver schedules and communications
Administrative Excellence
- Streamline and manage extensive contact databases including VIP, holiday, and mailing lists.
- Maintain meticulous records, digital files, and documents related to both professional and personal matters.
- Provide polished, confident representation of the principal at all times.
Youre going to need this to carry out this job
- 10+ years experience supporting C-level executives or high net-worth individuals in a similar role.
- Proven track record in handling fast-paced, high-pressure environments with grace and discretion.
- Highly proficient in Google Workspace, Microsoft Office Suite, and digital calendar platforms.
- Strong written and verbal communication skills with high attention to detail.
- Willingness and ability to be on call as needed and manage requests at short notice.
Preferred Attributes:
- Strong grasp of social etiquette, non-verbal cues, and high-profile hospitality standards.
- A calm, confident, solutions-oriented professional with a proactive mindset and positive demeanor.
- Experience with production management and celebrity glamour requirements
- Ability to maintain boundaries, manage upwards, and handle sensitive information with complete confidentiality.
Marquee Brands Benefits and Perks
- You'll enjoy coming to work because we have a refreshing company culture that is open, entrepreneurial and fun.
- Competitive salary, and bonus structure
- Healthcare Benefits including dental and vision
- Flexiblespendingaccount(FSA)orhealthsavingsaccount(HSA)
- Lifeinsurance
- Pet Insurance
- Generous Vacation and Leave Policies
- Action Days - two (2) fullypaidMarquee In Action" dayseach calendar year to dedicate your time to a charity or cause of your choice.
- 12 Paid Holidays: In addition to 15 Paid vacation Days.
Salary $100,000-$125,000 plus bonus
Thisjobdescriptionmay not be inclusive of all assigned duties, responsibilities, or aspects of thejobdescribed, and may be amended at any time at the sole discretion of the Employer.
We're anequal opportunity employer. All applicants will be considered foremploymentwithout attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.