Job Description
Job Description
Job Title: School Secretary
Location: Victory Collegiate Academy (VCA), Arizona
Position Type: Full-Time | On-Site
Reports To: School Administrator
About VCA
Victory Collegiate Academy (VCA) is a college-preparatory K–12 school focused on academic excellence, strong character development, and preparing students for lifelong success. We provide a structured, supportive environment where every student is challenged and empowered to reach their full potential.
Position Overview
VCA is seeking a reliable, organized, and professional School Secretary to support daily school operations. This role plays a vital part in keeping the front office running smoothly by managing communications, records, schedules, and events. The ideal candidate is detail-oriented, tech-savvy, and comfortable working in a fast-paced school setting.
Key Responsibilities
-
Serve as the front office contact: greet visitors, answer phones, and assist students and families
-
Maintain accurate student and staff records using PowerSchool (required)
-
Support leadership and teachers with scheduling, communications, and documents
-
Transcribe meeting notes, file documents, and maintain organized records
-
Coordinate school events and fundraising activities, managing logistics and communication
-
Monitor and manage office supplies and inventory
-
Track student attendance and assist with daily reporting
-
Handle sensitive information with confidentiality and professionalism
Minimum Qualifications
-
High school diploma or GED required (Associate degree preferred)
-
At least 2 years of administrative or secretarial experience, preferably in a school
-
Proficient with Microsoft Office (Word, Excel, Outlook) and email/calendar tools
-
PowerSchool experience is required
-
Strong communication and organizational skills
-
Ability to multitask and manage time effectively
Preferred Qualifications
-
Experience planning school events or fundraisers
-
Familiarity with FERPA and school office procedures
-
Certification or training in office administration or related fields
Key Skills
-
Office administration and recordkeeping
-
PowerSchool proficiency
-
Event planning and coordination
-
Written and verbal communication
-
Time management and multitasking
-
Confidentiality and attention to detail
Why Work at VCA
-
Join a supportive, mission-driven school community
-
Help students succeed in academics and life
-
Work with a passionate and collaborative team
-
Contribute to meaningful education and student growth
Victory Collegiate Academy is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment for all employees.