Job Description
Job Description
SUMMARY
The Accounts Receivable & Accounts Payable Specialist plays an integral role within the finance team, supporting daily accounting operations with a primary focus on receivables, payables, and cash management. This position partners cross-functionally to ensure timely collections, accurate reporting, and smooth financial processes while contributing to a collaborative and growth-oriented environment.
RESPONSIBILITIES
- Manage full-cycle accounts receivable including cash application, reconciliation of general ledger accounts, and aging analysis.
- Conduct proactive customer outreach via phone, email, and online portals to resolve past-due balances and billing discrepancies.
- Process customer credit memos related to returns, pricing adjustments, and account corrections.
- Prepare and distribute receivable reports to leadership, highlighting trends and collection status.
- Handle credit card transactions and ensure accurate posting for advance payment customers.
- Support accounts payable functions including vendor invoice entry, expense coding, and credit card statement reconciliation.
- Coordinate weekly payment runs and assist with periodic settlement processes.
- Maintain petty cash records and support accurate cash reporting.
- Collaborate with internal departments to resolve invoice disputes and escalate issues when necessary.
- Utilize ERP and accounting systems daily to complete financial transactions and documentation.
QUALIFICATIONS
- Minimum of 5 years of hands-on experience in accounts receivable and accounts payable functions.
- Demonstrated experience with cash application, customer collections, and vendor invoice processing.
- Strong interpersonal skills with the ability to work effectively across sales, customer service, and operations teams.
- Ability to identify issues and appropriately escalate when needed.
- Proficiency in Microsoft Excel (pivot tables and lookup functions preferred).
- Experience working within an ERP or accounting software system (SAP experience a plus).
- High level of integrity and comfort handling cash, checks, and credit card transactions.
- Strong written and verbal communication skills.
- Ability to work a full shift in an office-based environment with extended periods of sitting.
BENEFITS
This opportunity offers long-term stability within a financially sound and expanding organization. Employees benefit from a comprehensive compensation package designed to support both professional growth and personal well-being, including medical, dental, and vision coverage; retirement savings with employer contribution and profit-sharing potential; paid time off and holidays; bonus eligibility based on performance; tuition reimbursement; disability and life insurance coverage; flexible spending accounts; and access to employee assistance resources. This role provides meaningful exposure to multi-entity accounting operations and the chance to contribute to a collaborative, team-focused culture.
Company DescriptionWith over thirty-five years of Recruiting, Staffing and HR Consulting experience providing nationwide service to many of the largest organizations in the country, Spectrum has achieved a level of experience and expertise that benefits our clients, candidates and contractors. Through an in depth analysis of our client’s organization, we develop an understanding of the skills and experience required for the successful candidate or contractor.
EXPERTISE:
Our Staffing Consultants are specialists in Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.
STAFFING OPTIONS:
Spectrum offers a number of staffing options including, Direct Hire, Contract, Temp, Retained Search, Recruiting Process Outsourcing (RPO) and Pay-Rolling (Payroll Transfer).
CANDIDATE COMMITMENT:
Spectrum is committed to working with the top candidates and contractors in the country and developing a working relationship with them to secure the career opportunities that will match their skills, experience and personal aspirations.
OPEN POSITIONS:
To apply online for our career opportunities go to our job board. www.spectrumstaffingusa.com
SPECIALTIES:
Areas of specialization include: Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.
Company Description
With over thirty-five years of Recruiting, Staffing and HR Consulting experience providing nationwide service to many of the largest organizations in the country, Spectrum has achieved a level of experience and expertise that benefits our clients, candidates and contractors. Through an in depth analysis of our client’s organization, we develop an understanding of the skills and experience required for the successful candidate or contractor. \r\n\r\nEXPERTISE: \r\nOur Staffing Consultants are specialists in Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement. \r\n\r\nSTAFFING OPTIONS: \r\nSpectrum offers a number of staffing options including, Direct Hire, Contract, Temp, Retained Search, Recruiting Process Outsourcing (RPO) and Pay-Rolling (Payroll Transfer).\r\n \r\nCANDIDATE COMMITMENT: \r\nSpectrum is committed to working with the top candidates and contractors in the country and developing a working relationship with them to secure the career opportunities that will match their skills, experience and personal aspirations.\r\n\r\nOPEN POSITIONS:\r\nTo apply online for our career opportunities go to our job board. www.spectrumstaffingusa.com\r\n\r\nSPECIALTIES: \r\nAreas of specialization include: Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.