Job Description
Job Description
Do you thrive on working alone and as a part of a remote team that is creating an impact in a high-demand field? Zhang-Louie PLLC is a business and investment immigration law firm, operating virtually, but maintains a small physical office. We are in search of a part-time office clerk to work at the helm of our in-office operations and keep our office organized, greet potential and current clients that might stop by, and help us prepare packages to go out. We encourage applicants who are passionate about helping our business-minded immigrants (please do not apply if you do not believe in helping our immigrants build better lives).
Compensation:
$17.50 hourly
Responsibilities:
The Office Clerk will provide administrative and clerical support to attorneys, paralegals, and other legal staff. All are located remotely, so technology savviness and the ability to work alone are important to the role. This role involves handling legal documentation and maintaining confidential case files to ensure smooth and efficient office operations in a legal environment.
Key Responsibilities:
- Answer and direct incoming phone calls and emails professionally.
- Maintain organized filing systems (physical and electronic).
- Order and manage office supplies and equipment inventory.
- Assist with data entry, document preparation, and record-keeping.
- Sort and distribute incoming mail and prepare outgoing correspondence.
- Handle scanning, copying, and other administrative support tasks.
- Communicate with the IT Department regarding technical issues with office equipment, including printers.
- Follow the final packet checklist to get packets ready to go, and mark where signatures are needed by the attorney.
- Keep the office clean, shredding unused papers.
- Perform other administrative tasks as assigned by supervisors or managers.
Working Conditions:
- One-person Office environment with frequent use of computers and legal filing systems.
- Occasional travel to the post office to mail legal documentation in a timely manner.
Qualifications:
- High school diploma or equivalent.
- 1-2 years of prior office or administrative experience.
- Previous experience in a legal office or law firm is strongly preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Knowledge of Airtable, ClickUp, Monday, or other project management systems is preferred but not required.
- Must be able to schedule and participate in virtual meetings (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently and as part of a remote team. Ability to stay productive on your own.
- High attention to detail and strong problem-solving abilities.
- Reliable transportation, as mailing legal documents. And occasionally picking up paper from Costco.
- Ability to handle sensitive and confidential information with discretion.
About Company
We are a boutique business immigration law firm specializing in self-petitions, under the direction and guidance of the Managing Attorney. We have a passion for entrepreneurship and innovating creative solutions to help our immigrants build better lives.