Job Description
Job Description
JOB SUMMARY:
Compiles and maintains accounts payable records. Ensures all bills are paid efficiently and on time. This position will provide administrative and clerical support by processing, verifying, reconciling invoices, monitoring expenses, and recording, all for accounting purposes.
Essential Duties and Responsibilities:
*AsuccessfulAccount PayableClerk IIsatisfactorilyperforms thesegeneral categoriesof duties. Responsibilities include, but are not limited to:
- Managing accounts payable using accounting software and other programs
- Handling accounts payable for separate entities and vendors
- Establishing and maintaining relationships with new and existing vendors
- Ensuring bills are paid promptly and accurately while adhering to departmental procedures.
- Processing due invoices for payments
- Comparing various financial records like bank statements, credit card statements, general ledgers, accounts payable/receivable ledgers, and other external documents with internal accounting records to identify discrepancies
- Comparing purchase orders, prices, terms of payment, and other charges
- Processing transactions
- Reviewing invoices for appropriate documentation before payment
- Performing invoice data entry
- Processing sales tax payments as provided by Tax Department
- Processing FSA and HRA payments as provided by respective companies
- Generating purchase requisitions when necessary
- Assisting senior financial officers as needed
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- Associate degree or equivalent
- Strong mathematical skills
- Experience in accounts payable
- Experience with accounting software and online platforms
Skills and Abilities:
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
- Knowledge of Accounting, Database, Spreadsheet, and Word Processing software.
- Interpersonal communication skills with the ability to work as a team player while maintaining a high degree of customer service and confidentiality.
- A high degree of integrity and the ability to handle confidential information with absolute discretion.
- Strong initiative (drive, sense of urgency) and flexibility.
- Detail-oriented with high accuracy, including data entry and mathematical aptitude.
- Strong organizational and administrative skills with the ability to multitask.
- Ability to meet deadlines and follow directions.
- Excellent time management skills and a demonstrated ability to remain calm under pressure.
- Adaptable and comfortable with change, focused on continuous improvement.
- Thrive in a deadline-driven environment and can respond well to changing priorities, workflows, and information.
- Ability to work independently as well as in a team environment.
- Excellent written and verbal communication skills.
- Possess basic mathematical, critical thinking, and problem-solving skills.
- Excellent organizational skills with good attention to detail and accuracy
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel, reach with hands and arms; and talk or hear. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
Work Environment:
The work environment characteristics described herein are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.