Job Description
Job DescriptionSalary:
Job Title: Business Specialist
Reports To: Campus Operations Manager
Classification: Full-Time, 12-Month, Non-Exempt
ROLE SUMMARY
The Business Specialist is a frontline leader in ensuring every family who walks through UP Excellence Academys doors experiences excellence. This role owns campus enrollment and recruitment, serving as the primary driver of outreach, engagement, and registration. In addition, the Business Specialist plays a key part in school operations, supporting compliance, vendor payments, student information systems, event logistics, and data coordination. If you're highly organized, people-oriented, and passionate about equity, this role puts you at the heart of a growing charter schools success.
PRIMARY RESPONSIBILITIES
1. Lead Enrollment & Recruitment (30%)
- Drive the full enrollment lifecycle from interest to registration
- Serve as the primary contact for all prospective and returning families
- Conduct targeted outreach campaigns (calls, texts, in-person outreach, info nights)
- Monitor registration pipeline, follow up on incomplete applications, and report progress
- Collaborate with school leadership to hit weekly and monthly enrollment benchmarks
2. Maintain Accurate Student & Compliance Data (20%)
- Ensure all enrolled students are coded correctly for PEIMS (SPED, EL, Economically Disadvantaged, etc.)
- Track required documents and ensure campus data remains audit-ready
- Partner with the PEIMS Coordinator to address compliance gaps proactively
3. Manage Financial and Vendor Systems (15%)
- Process accounts payable: code invoices, track payment status, and maintain organized records
- Support monthly financial reconciliation with the Campus Operations Manager
4. Coordinate Campus Events & Calendar Logistics (15%)
- Plan and manage logistics for key events including orientations, academic nights, testing, and celebrations
- Communicate with vendors, maintain materials, and support setup
- Ensure families have timely information and a welcoming experience
5. Report Card & Progress Report Coordination (10%)
- Manage timelines, collect data from teachers, and ensure accurate uploads
- Communicate clearly with staff and families about grade-reporting cycles
6. Support Compliance, NSLP & Daily Operations (10%)
- Assist with NSLP meal tracking and submissions
- Provide administrative support to the Principal and campus staff
- Answer phones, triage needs, and maintain a high-functioning front office
QUALIFICATIONS
Required:
- High school diploma or GED; Associates degree or higher preferred
- Minimum of 2 years of experience in school, nonprofit, or administrative operations
- Proficient in Microsoft Office and Google Suite
- Excellent organizational, communication, and customer service skills
- Demonstrated ability to manage projects and meet tight deadlines
Preferred:
- Experience in a charter or public school setting
- Knowledge of PowerSchool, Ascender, or student data systems
- Understanding of TEA compliance requirements (PEIMS, NSLP)
- Spanish-speaking a plus
WHO YOU ARE
- A relationship-builder who thrives in fast-paced environments
- A problem-solver who takes initiative and owns results
- A mission-driven professional who believes all children deserve excellence
- A team player with pride in delivering high-quality, detail-oriented work