Job Description
Job DescriptionWe are looking for a detail-oriented Office Assistant to support daily operations in a detail-oriented and organized workplace. This contract position, located in St. Petersburg, Florida, will last for 6-8 weeks and offers an opportunity to contribute to a dynamic environment. The ideal candidate will ensure smooth office operations by coordinating resources, handling administrative tasks, and assisting with employee needs.
Responsibilities:
• Organize and coordinate office events, meetings, and employee activities to promote a welcoming workplace.
• Order and manage office supplies to maintain inventory and ensure availability.
• Create employee badges and assist with onboarding tasks, including setting up workstations for new hires.
• Facilitate office maintenance and repairs by liaising with vendors and service providers such as cleaning crews and security personnel.
• Support IT and HR departments in preparing workspaces and access for new employees.
• Handle clerical tasks such as scanning documents, answering inbound calls, and managing reception duties.
• Ensure the office is stocked, organized, and equipped to meet employee needs.
• Assist in maintaining a clean and functional office environment, including light physical tasks as needed.
• Provide administrative support for various departments to ensure seamless daily operations.• At least 2 years of experience in office management, facilities coordination, or event planning.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication abilities to interact with employees, vendors, and management.
• Comfortable performing hands-on tasks and handling light lifting up to 25 pounds.
• Proficiency in clerical duties such as scanning, document management, and receptionist tasks.
• Ability to work independently while maintaining a collaborative approach.
• Familiarity with basic office operations and processes.
• A proactive attitude and problem-solving mindset to address daily challenges.