Job Description
Admin Coordinator III
Location: Davie, FL
Shift Schedule: Monday to Friday, 8:00 AM – 5:00 PM
Temp to Perm Role: Possibility based on worker’s performance and openings
Duration: 9 months with possible extension
Core Essential Skill Sets (Required)
- Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field
- Working knowledge of Power BI and Power Platform (Power Automate, Power Apps)
- Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination
- Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required
- Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis)
Screening Requirements
- Medical Screenings
- Vision Screen – Near, Far, Color, Depth, and Peripheral
- Spirometry & OSHA Respirator Questionnaire
- Basic Background Check
- 11-Panel Drug Screen with Fentanyl
About the Role
We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement, and day-to-day business coordination.
This hybrid role blends responsibilities across operations support, 5S/visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams.
This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment.
Key Responsibilities
Operations & Workplace Efficiency
- Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives
- Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums
- Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights
- Apply visual management principles to improve communication, alignment, and employee engagement
- Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies
- Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions
Analytics & Digital Enablement
- Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps)
- Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving
- Consolidate operational, performance, and project data to support business and leadership decision-making
- Partner with leaders to develop data-driven presentations and business updates
Business & Office Coordination
- Provide business and office support, including calendar coordination, meeting preparation, and expense processing
- Prepare, review, and format correspondence, reports, presentations, and communication materials
- Support leadership reviews, site visits, procurement coordination, and cross-functional projects
- Maintain confidentiality and professionalism when handling sensitive and business-critical information
Qualifications
- Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field
- Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination
- Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required
- Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis)
- Working knowledge of Power BI and Power Platform (Power Automate, Power Apps)
- Strong written and verbal communication skills with experience creating professional, leadership-ready presentations
- Highly organized, attention to details with the ability to manage multiple priorities independently
Key Attributes
- Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization
- Detail-oriented, tech-savvy, and analytical mindset
- Strong coordination and follow-up skills; able to influence without formal authority
- Proactive, adaptable, and comfortable working in dynamic, changing environments