Job Description
Job Description
About the Role:
The Human Resource Assistant at Joint Active Systems, Inc. plays a vital role in supporting the HR department within the finance and insurance sector by ensuring smooth and efficient HR operations. This position is responsible for assisting with recruitment processes, maintaining employee records, and facilitating communication between management and staff. The role requires managing administrative tasks such as scheduling interviews, onboarding new hires, and processing employee documentation with accuracy and confidentiality. The HR Assistant contributes to fostering a positive workplace environment by supporting employee engagement initiatives and addressing routine inquiries. Ultimately, this position helps maintain compliance with company policies and relevant labor laws, contributing to the overall effectiveness and professionalism of the HR function.
Minimum Qualifications:
- High school diploma or equivalent; Associate’s degree in Human Resources, Business Administration, or related field preferred.
- Basic understanding of HR principles and employment laws relevant to the finance and insurance industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems.
- Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
- Excellent verbal and written communication skills.
Preferred Qualifications:
- Previous experience working as an HR Assistant or in a similar administrative role within the finance or insurance sector.
- Familiarity with applicant tracking systems (ATS) and payroll software.
- Certification such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management - Certified Professional).
- Knowledge of employee benefits administration and labor compliance requirements.
- Ability to handle sensitive information with discretion and maintain confidentiality.
Responsibilities:
- Assist in the recruitment process by posting job openings, screening resumes, and coordinating interview schedules.
- Maintain and update employee records in HR databases with a high degree of accuracy and confidentiality.
- Support onboarding activities including preparing new hire documentation and facilitating orientation sessions.
- Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
- Coordinate and support employee engagement initiatives and training programs as directed by HR management.
- Ensure compliance with company policies and relevant labor regulations by assisting in audits and documentation.
- Prepare routine HR reports and assist with payroll processing as needed.
Skills:
The required skills such as proficiency in Microsoft Office and HR information systems are used daily to manage employee records, prepare reports, and communicate effectively with candidates and staff. Strong organizational skills enable the HR Assistant to coordinate recruitment activities and onboarding processes efficiently, ensuring deadlines are met and documentation is accurate. Excellent communication skills facilitate clear and professional interactions with employees and management, helping to resolve inquiries and support employee engagement. Preferred skills like familiarity with applicant tracking systems and payroll software enhance the ability to streamline recruitment and compensation processes. Additionally, knowledge of labor laws and benefits administration supports compliance efforts and contributes to maintaining a positive and legally compliant workplace environment.