Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Raleigh, North Carolina. In this role, you will play a vital part in supporting daily operations, ensuring smooth communication, and handling essential administrative tasks. This is a Contract to permanent position, offering an excellent opportunity for growth in the metal fabrication industry.
Responsibilities:
• Provide comprehensive administrative support to ensure the smooth functioning of office operations.
• Handle incoming calls in a courteous and efficient manner, directing them to the appropriate departments or individuals.
• Perform accurate and efficient data entry to maintain updated and organized records.
• Assist in managing office supplies and coordinating inventory replenishment.
• Greet visitors and clients warmly, ensuring a positive experience upon arrival.
• Organize and maintain filing systems, both physical and digital, for easy access to important documents.
• Prepare and distribute correspondence, reports, and other necessary documents.
• Support team members with scheduling, calendar management, and meeting coordination.
• Collaborate with various departments to streamline communication and administrative processes.• Proven experience in administrative assistance or a similar role.
• Strong proficiency in managing inbound calls and directing them effectively.
• Excellent organizational skills with attention to detail and accuracy.
• Familiarity with data entry practices and the ability to maintain precise records.
• Exceptional communication skills, both written and verbal.
• Competence in receptionist duties, including welcoming guests and handling inquiries.
• Proficiency in using office equipment and software applications.
• Ability to multitask and prioritize tasks in a fast-paced environment.