Job Description
Job Description
Position: Administrative Office Assistant
Location: Fort Lee, NJ
Employment Type: Full-Time (In Person)
Pay: From $22.00 per hour
Job Overview:
A fast-paced residential property management office in Fort Lee, NJ is seeking a highly organized, proactive, and dependable Administrative Office Assistant to support daily operations.
This role is ideal for someone who takes initiative, works well independently, and can manage multiple responsibilities at once. The right candidate will be detail-oriented, solution-focused, and comfortable working in a busy office environment that requires strong organization and independence. We are looking for someone who can anticipate needs, stay on top of tasks, and help keep office operations running smoothly.
Responsibilities:
Provide administrative and operational support to the property management team
Answer incoming phone calls, emails, and resident inquiries professionally and efficiently
Greet residents, vendors, and visitors and assist with general office inquiries
Draft and prepare notices, letters, and general correspondence
Maintain accurate filing systems (both digital and physical)
Assist with processing applications, forms, invoices, and other administrative documentation
Track and follow up on tasks, requests, and ongoing office matters to ensure completion
Coordinate appointments, meetings, and service requests
Help maintain organized office systems and workflows
Assist with various administrative projects and day-to-day operational needs
Identify issues or inefficiencies and proactively communicate solutions
Perform additional tasks as needed to support overall office operations
Qualifications:
Previous administrative or office experience required
Strong ability to multitask and stay organized in a fast-paced environment
Excellent written and verbal communication skills
Strong attention to detail and follow-through
Ability to work independently and take initiative without constant direction
Reliable, professional, and solution-oriented mindset
Strong organizational and time-management skills
Proficiency in Microsoft Word and Excel
Experience with property management software is a plus
Schedule:
Monday – Friday 9:00 AM - 5:00 PM
8 hour shift
Preferred Experience:
Customer Service: 1+ year preferred
Administrative Support: 1+ year preferred
Work Location:
In person – Fort Lee, NJ
Company DescriptionWe are a professional residential property management company based in Fort Lee, NJ, responsible for overseeing the daily operations of a large cooperative community. Our office works closely with residents, vendors, and board members to ensure smooth building operations, responsive service, and efficient administrative support. We pride ourselves on maintaining an organized, professional office environment where team members are trusted to take initiative and contribute to the success of the community.
Company Description
We are a professional residential property management company based in Fort Lee, NJ, responsible for overseeing the daily operations of a large cooperative community. Our office works closely with residents, vendors, and board members to ensure smooth building operations, responsive service, and efficient administrative support. We pride ourselves on maintaining an organized, professional office environment where team members are trusted to take initiative and contribute to the success of the community.