Job Description
Job DescriptionWe are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a team based in New York, New York. This Long-term Contract position combines bookkeeping, administrative coordination, and routine customer and vendor support to help keep accounting processes accurate and well organized. The role is ideal for someone who is comfortable handling payables, receivables, documentation, and cash activity while maintaining strong follow-through across multiple priorities.
Responsibilities:
• Oversee incoming mail by organizing, digitizing, and routing documents to the appropriate teams while handling check preparation and bank deposits.
• Support accounts payable activities by coordinating invoice approvals, maintaining vendor profiles and required records, and preparing payments in line with authorized instructions.
• Distribute payment confirmations and remittance details to vendors and keep supplier information current within company records.
• Manage accounts receivable tasks by issuing customer invoices, sharing standard company and banking documentation, and responding to routine account-related questions.
• Conduct regular follow-up on outstanding customer balances to support timely collections and accurate receivable status tracking.
• Prepare supporting schedules and documentation for tax-related filings, including sales tax, commercial rent tax, and annual 1099 reporting requirements.
• Process routine financial transactions such as customer receipts and vendor disbursements while updating daily cash activity and balance tracking.
• Coordinate monthly related-party billing support by compiling invoices, securing internal approvals, confirming balances, and preparing debit or credit adjustments as needed.
• Maintain organized accounting files, track in-transit inventory or shipment details through spreadsheets, and assist with credit card expense documentation and certificate of insurance requests.• Relevant experience in bookkeeping or a similar accounting support position.
• Working knowledge of accounts payable, accounts receivable, and general transaction processing.
• Experience preparing bank deposits, tracking cash activity, and supporting account reconciliations.
• Familiarity with vendor maintenance, invoice follow-up, and payment processing workflows.
• Ability to manage spreadsheets and maintain accurate financial and administrative records.
• Strong written and verbal communication skills for interacting with vendors, customers, and internal teams.
• High attention to detail with the ability to organize documentation and handle multiple deadlines effectively.
• Exposure to expense management platforms such as Concur is preferred.