Job Description
Job Description
Position Overview
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process while ensuring financial accuracy, compliance, and operational efficiency. This role requires direct experience with NetSuite (required) and familiarity with ZoneCapture (preferred) to support invoice automation and workflow optimization.
This is a fully remote position limited to candidates located in the Eastern Time Zone to align with finance team operations and internal collaboration.
Key Responsibilities
- Process high-volume vendor invoices in NetSuite
- Perform 3-way matching (purchase order, invoice, receipt)
- Manage ACH, wire, and credit card payment runs
- Utilize ZoneCapture (preferred) for invoice capture and workflow routing
- Reconcile vendor statements and resolve discrepancies
- Maintain accurate, audit-ready digital documentation
- Assist with month-end and year-end close procedures
- Monitor AP aging to ensure timely payments
- Ensure accurate expense coding across departments and client accounts
- Support audits and financial reporting needs
- Maintain compliance with GAAP and internal controls
Required Qualifications
- 2+ years of Accounts Payable experience
- Hands-on NetSuite experience (required)
- Strong understanding of full-cycle AP processes
- Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)
- Experience in high-volume invoice environments
- Strong organizational skills and attention to detail
- Ability to work independently in a fully remote setting
Preferred Qualifications
- Experience with ZoneCapture or similar AP automation tools
- Experience in a digital marketing agency or service-based company
- Bachelor’s degree in Accounting, Finance, or related field
- Experience with multi-entity or client-based expense allocation