Special Assistant to the President - Morris Brown College

Job Description

Job Description

Job duties

First line of support to the Office of the President; the Special Assistant to the President relieves the President of operational and administrative details and performs administrative functions that require a thorough knowledge of college policies, procedures, and operations and an understanding of the college's role within the community.

• This professional and highly confidential position manages the President's Office, assists with internal and external public relations and communications, and engages in college and community service to help fulfill the mission and vision. The position performs administrative functions to support the President in operations, advancement, workforce, governance, corporate partnerships, community relations, and relations with the Board of Trustees.
• The Special Assistant to the President is responsible for providing comprehensive support to the President, serving as a liaison to the Board of Trustees, and Executive Cabinet and manages President Office operations. The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President; in some cases, the EAP will attend executive meetings with the President outside of the office.
• Other duties as assigned.
• The Special Assistant to the President reports to the President.

Knowledge, Skills, Abilities and Characteristics

• High Energy- Energetic with strong Business acumen - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  Writing and Research- Conduct research, prepare, proof, and disseminate selective written communications, materials, reports, documents, and correspondence ensuring timely delivery to appropriate audiences. Extensive proofreading and editing skills required.
  Office Management- Perform general administrative duties including answering telephone, greeting and directing office visitors, maintaining organized filing system, ordering office supplies, and sorting and distributing mail. Maintain the condition of the office as a professional, clean, and inviting reception area.
  Commitment to excellence - Perform duties at the highest level possible on a consistent basis.
  Excellent communicator - Able to interact with people of all levels in a confident, professional manner.
  Temperament- Demonstrate ability and temperament to work with sensitive information.
  Team player - Have team-oriented experience and collaborative approach.
  Service focus - Dedicated to meeting the expectations of the President, Cabinet, and Board of Trustees by maintaining effective relationships.
  Response Time- Ability to think creatively and with a sense of urgency to situations and events that require quick response or turnaround.
  Executive support- Significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly preferred; Exceptional organizational skills and impeccable attention to detail.
  Microsoft Office- Expert proficiency with Microsoft Office. Email, PPT, and calendaring; ability to design and edit graphic presentations and materials.
  Meeting Deadlines- Excellent verbal and written communication and time management skills; proven ability to meet deadlines. Make appropriate, informed decisions regarding priorities and available time.
  Professionalism- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and other external partners.
  Self- motivated- Ability to complete a high volume of tasks and projects with little or no guidance; able to maintain a high level of integrity and discretion in handling confidential information; ability to function well in a high-paced environment and switch gears at a moment's notice; performs additional duties as assigned by executives.
  Hospitality- Provide hospitality to all guests and help to create a welcoming environment; provide event management support as requested.
  Technology/Social Media- Highly skilled in creating PPTs, flyers, videos, marketing tools etc., and highly skilled in social media including Facebook, Instagram, TikTok, Twitter, LinkedIn, etc.

Education and Experience

• Associate or Bachelor's degree required; direct experience and administrative leadership of multifaceted operations involving numerous professional, student, and support personnel preferred.

Full-time 40 hours per week minimum. Working hours will occasionally include evenings and weekends during peak periods, including registration.