Payroll Administrator

Job Description

Job Description

Title: Payroll Administrator

Department: Human Resources

Reports to: Director of HR

Jobs Supervised: None

Job Purpose: Payroll Processing; Supports HR and Accounting Operations. MUST have Paylocity recent experience.

Preparing and maintaining all payroll-related functions, assisting with company benefits administration along with supporting the HR Director as administrative support.

Essential Job Responsibilities:

Prepares Payroll

- Verify and enter pay and status for all contract, commission, and salaried staff

- Review accuracy of hours, pay rates, and employee coding in Paylocity

- Processing electronic timesheets in Paylocity for all staff and transmitting data electronically to Payroll Service

- Process all payroll on a bi-weekly basis

- Providing information and answering employee questions about payroll related matters

- Coordinating with HR and Accounting Department to ensure correct employee data

- Creating meaningful reports for Management of Payroll data as needed primarily in Excel from Paylocity

- Audits payroll and benefits on an ongoing basis for accuracy and to ensure company is conforming to appropriate payroll laws, policies, rules and regulations

- Handles EDD UI claims and garnishments

- Assist with reporting needs on an Ad Hoc basis for payroll related reports

Maintains Accounting Records for Benefit Deductions

- Maintaining records to track direct deposit requests, benefit deductions, advances, change of status and payroll increases.

Provides Support – HR Function

- Assisting HR Director with the day-to-day functions

- Confirms/reconciles benefit enrollments (New Hire and Open Enrollment)

- Monthly Benefit Invoice Reconciliation

- Tracking of pension contributions (quarterly) Voya

- Process paperwork for Leave of Absences and Tracking

- Assisting with New Hire orientation

- Onboarding new hires

- Assists with monthly event planning

Maintains Technical Knowledge

Attending educational workshops to stay up to date on payroll law and general knowledge.

Job Qualifications and Specifications:

Education: Associate Degree in Business/Accounting Preferred

Experience: Minimum three years’ related experience working in payroll office

Knowledge: Paylocity required; Windows 11 – Word, Excel, Teams

Skills & Abilities:

- Up to date and deep understanding of California payroll laws and legislation

- Ability to learn and understand internal payroll policy; ability to have a comprehensive detailed knowledge of company’s specific procedures rules and guidelines governing employee compensation, benefits and deductions.

- Ability to multi-task in a fast-paced environment and adhere to established deadlines

- Exceptional problem-solving skills and strong attention to detail with focus on accurate payroll processing.

- Ability to communicate sensitive information in a thoughtful manner

- Strong numerical aptitude and attention to detail

- Excellent communication skills, both verbal and written

- Capable of taking/following directions and working on tight deadlines

- Must be a flexible team player

Physical Demands:

• Sitting – may be required for long periods of time
• Standing
• Bending
• Reaching, and lifting to 15 lbs.
• Heavy computer use

Employment Status: Full-time on site. Not a remote position. Remote work is not available for this position.

Hourly Pay Range: $35 - $40.00 per hour

Benefits

• 12 Paid holidays per calendar year (average)
• Sick Leave Days (accrual)
• 10 Vacation Days per year (increases with tenure)
• 2 Personal Days - birthday and anniversary of employment
• 10 Jury Duty Days
• 100% Employer Paid Pension Plan; 5% of Annual Salary (1st qtr. following 1st year)
• 100% Employer Paid Life Insurance and Accident Insurance
• 100% Employer Paid Long Term Disability Insurance
• 100% Employer Paid Employee Assistance Program (EAP) – for employee and dependents
• 79% Employer Contribution to: Health – Anthem Blue Cross
• Voluntary Guardian Dental, Vision
• Voluntary supplemental 403B Retirement Plan
• Voluntary supplemental Life Insurance
• Voluntary Legal Shield and Identity Shield
• Initial and ongoing training and professional development opportunities
• Opportunities for growth and advancement
• $2,500 Employee Referral Incentive
• Discounts for movie tickets, amusement parks, travel, hotels, sporting events, shows, etc.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Company DescriptionOur staff is deeply connected to our families, our mission, and each other. Many of our team members have worked at Mount Sinai for decades. They are beloved by the community we serve, and highly invested in making Mount Sinai the best it can be.

Company Description

Our staff is deeply connected to our families, our mission, and each other. Many of our team members have worked at Mount Sinai for decades. They are beloved by the community we serve, and highly invested in making Mount Sinai the best it can be.