Job Description
Job Description
Apply Here: https://secure.onehcm.com/ta/DUNCANLTD.jobs?ShowJob=771940939&TrackId=Z…
*Seeking an experienced Accounting Generalist*
Job Summary:
Process the daily, weekly, and monthly fuel card transactions related to the company's fleet fuel usage. Process fuel card transactions, settle accounts, and manage inter-company fuel invoicing. Serve as a backup to the Billing Clerk, process freight bills and assist with other billing tasks as assigned. Maintain a strong sense of organization, attention to detail, and a proactive approach to issue resolution are essential.
Job Duties:
1. Daily Fuel Card Transaction Accounts Payable Import (Comdata & Pilot): Import and review daily Comdata and Pilot fuel card transactions into the accounting systems. Reconcile all fuel transactions for Company Drivers (such as Duncan and Son Lines, Complete 380, 4Gen Logistics, Independent Carriers under DSL Logistics, etc.). Validate driver, unit, and trip data for accuracy, identify and correct any discrepancies prior to payment processing, and maintain transaction logs to ensure all data is accurately recorded in TruckMate and related systems.
2. Weekly Accounts Payable Settlement of Comdata & Pilot Statements: Review the Comdata and Pilot statements weekly for completeness and accuracy, match statement totals to the imported data and resolve discrepancies with vendors or internal departments before payment. Prepare settlement documentation, ensure it is approved, and forward it for timely posting.
3. Weekly Inter-Company Fuel Invoice Creation & Distribution: Enter daily fuel prices into the TruckMate command center and create inter-company fuel invoices for all operating entities. Export invoices to Excel, apply and edit formulas as needed, convert files to PDF format, and electronically distribute finalized invoices to management and accounting team members. Organize and accurately store invoices and related documentation for future audit reference.
4. Daily Comcheck Entry Follow-Up, Invoice Tracking, and Related Tasks: Record and track all Comchecks issued for driver or vendor transactions, verify receipt of invoices corresponding to each Comcheck, and maintain accurate records for auditing and reconciliation. Consistently communication with drivers, dispatch, and vendors to resolve any missing or mismatched documentation related to Comcheck entries.
5. Monthly IFTA (International Fuel Tax Agreement) Exception Research, Approval & Payment Submittal: Research and resolve IFTA exceptions monthly by identifying missing gallons or unreported mileage per unit, communicating with Operations and Maintenance to confirm and reconcile discrepancies, and ensuring all approvals and payments are submitted within required deadlines. Maintain all related documentation and backup records to support compliance and future audit reviews.
6. Monthly Fuel Inventory Invoice Creation: Prepare monthly fuel inventory invoices by recording beginning and ending tank inventories for each site, inputting bulk fuel purchase data, verifying quantities against purchase records, and ensuring all figures reconcile accurately. Complete inventory invoices then distribute to management and store for recordkeeping across multiple site locations.
7. Perform as Assistant Billing Clerk: Provide daily assistance with processing freight bills into various online customer portals and ensure all supporting documentation is accurate and complete prior to upload. Perform miscellaneous billing-related tasks as assigned by the Billing Department and serve as a backup for the Billing Clerk during absences or heavy workload periods. Carry out all duties in accordance with established billing procedures and standards consistent with the Billing Clerk expectations.
Schedule: Monday - Friday 8:00 AM to 5:00PM
Pay: $20-21 Hourly
Requirements:
-
- Must have intermediate computer skills to navigate and update Truckmate database and Microsoft Office.
- Must have knowledge of basic accounting concepts.
- Prior IFTA reporting experience is preferred.