Job Description
Title: Administrative Support Specialist
Client: Large Health System client of Medasource
Start Date: ASAP
Location: Pleasanton, CA (onsite 5 days per week)
Contract: 3 month Contract to Hire, M-F (40 hours/week)
Overview:
Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators.
Responsibilities:
- Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports.
- Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis.
- Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams.
- Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events.
- Enacts data maintenance and management by integrating department data and documentation retention policies into all products.
Requirements:
- 3+ years of experience supporting executives or high level individuals
- Excellent organizational skills
- Verbal and communication skills
- Experience organizing and coordinating large scale events