Virtual Billing Specialist and Finance Administrative Assistant

Job Description

Job Description

Description

We are seeking a motivated and detail-oriented bilingual professional (Spanish and English) to join our legal team, working remotely.

The Billing Specialist will work closely with our management team and clients. You’ll have responsibilities related to managing our firm’s systems of timekeeping, billing, retainer replenishment, accepting payments, and collecting accounts receivables and account payables.

If you love being detail-oriented, thrive in an organization, and are a self-starter who enjoys a positive team, we want to hear from you!

OUR PROMISE

Thorough training and on-the-job experience is provided for all details and routines of the job. There is an opportunity for repeated practice to assure conformity to standards and procedures. We will provide a supportive, stable work environment to help you meet your goals. We recognize and reward work done well! When necessary, we provide in-depth education and training whenever a policy or procedure changes and requires changes in job procedures. We will provide adequate time for repeated practice of new procedures to assure confidence and mastery of new tasks.

You may be a good fit for our team if you:

• Love to work within established systems, standards, and procedures

• Thrive in a cooperative, collaborative atmosphere

• Enjoy task-focused work which requires creative problem-solving

• Thrive in stable, consistent methods and can excel in detailed work in a supportive team environment

• Are thoughtful and deliberate with an eye for managing detailed work and possess thorough follow-up skills

Responsibilities include:

• Assisting with the preparation of and distribution of invoices

• Editing time entries to demonstrate value

• Coordinating with billers to provide accurate descriptions of activities

• Generating and sending billing statements and invoices to clients

• Monitoring timeliness of payments and overseeing of accounts receivables

• Managing the case management time billing system

• Work directly with clients to address questions and concerns related to billing and payments and provide excellent customer service with an empathetic attitude.

• Working directly with the firm’s management team regarding the smooth execution of the firm’s finance process

• Maintain and manage financial records:

  • Record day-to-day financial transactions accurately.

  • Reconcile accounts: Ensure all accounts (bank, credit card, etc.) are reconciled regularly.

  • Manage accounts payable and receivable: Process invoices, payments, and follow up on outstanding invoices.

  • Prepare financial reports: Generate monthly, quarterly, and annual financial statements.

  • Assist with payroll: Handle payroll processing and ensure timely payment to employees.

  • Monitor budgets and cash flow: Track spending and provide insights on budget adherence.

  • Tax preparation support: Assist in preparing documents for tax filings and audits.

Qualifications

• Bilingual - English and Spanish

• At least 3 years of experience in the areas of accounting, bookkeeping, or finance, and law firm billing experience is preferred

• Experience with MyCase and QuickBooks preferred

• Superb customer service skills

• Strong organizational skills and attention to detail

• Ability to multitask and meet deadlines in an environment with frequent interruptions

• Positive attitude

• Be a supportive and collaborative team member

• Excellent written and verbal communication skills

• Organized, efficient, and comfortable working with various types of accounting software and demonstrate proficiency with MS Office

Compensation

$23.00 to $24.00 plus performance-based bonuses

Company DescriptionAbout Tondini Law
Tondini Law is a purpose-driven immigration law firm based in Carlsbad, California, dedicated to helping individuals and families navigate the complexities of the U.S. immigration system with compassion, integrity, and excellence. We provide high-quality, personalized legal services to clients from diverse backgrounds and are proud to make a meaningful impact in the lives of those we serve.
Our team operates in a collaborative, supportive environment where everyone’s contributions are valued. We are guided by core values — integrity, compassion, professionalism, collaboration, innovation, and excellence — and we seek team members who share our commitment to service and continuous improvement.
As we continue to grow, we are looking for an organized, proactive, and people-oriented Office Manager to help ensure our day-to-day operations run smoothly. If you're passionate about creating an efficient and positive workplace while supporting a team that’s making a difference in the world, Tondini Law may be the right place for you.

Company Description

About Tondini Law\r\nTondini Law is a purpose-driven immigration law firm based in Carlsbad, California, dedicated to helping individuals and families navigate the complexities of the U.S. immigration system with compassion, integrity, and excellence. We provide high-quality, personalized legal services to clients from diverse backgrounds and are proud to make a meaningful impact in the lives of those we serve.\r\nOur team operates in a collaborative, supportive environment where everyone’s contributions are valued. We are guided by core values — integrity, compassion, professionalism, collaboration, innovation, and excellence — and we seek team members who share our commitment to service and continuous improvement.\r\nAs we continue to grow, we are looking for an organized, proactive, and people-oriented Office Manager to help ensure our day-to-day operations run smoothly. If you're passionate about creating an efficient and positive workplace while supporting a team that’s making a difference in the world, Tondini Law may be the right place for you.