Job Description
Job Description
This position is essential in the day-to-day operations of the company administrative tasks, provides project management support, and handles all bookkeeping responsibilities. This position requires multi-tasking, people-oriented skills, and the ability to contribute to the overall success of the company. Excellent bookkeeping, computer, and problem-solving skills are a must.
The ideal candidate will have a degree in finance/accounting (not mandatory) with construction specific accounting and QuickBooks Desktop, Union, Certified Payroll, and Union experience.
Qualifications:
· 5+ years' experience construction accounting experience (QuickBooks desktop).
· Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) required.
· Knowledge of general ledger, A/R, A/P, job cost, and payroll including payroll liabilities.
· Knowledge of certified payroll and union benefits payroll liabilities/reports.
· Knowledge of payout request process with sworn statements and lien waivers.
· Past experience with self-performing contractor (sewer & water construction is preferred).
· Detail oriented and highly organized.
Responsibilities:
· Manage daily office functions. No direct employee reports;
· Weekly payroll for approximately 45 employees in QuickBooks;
· Weekly payroll liabilities for child support, 401k contributions and insurance;
· Weekly certified payrolls to clients (LCP Tracker experience a plus);
· New employee set up in payroll and employee file. Organizes job application, W-4, I-9, direct deposit, and union affiliation;
· Weekly client invoicing. Work with project managers to determine schedule of values, quantities, type of work and percentage of completed work in order to issue invoices, sworn statements and lien waivers;
· Tracks Accounts Receivables and pursues overdue invoices;
· Payout and lien waiver requests to subcontractors and suppliers;
· Monthly union benefits payments to Plumbers, Operators and Laborers Unions for health & welfare, dues and pension liabilities;
· Accounts payable. Another employee inputs the AP bills, but this person decides on what is to be paid and generates the checks;
· Verify accounts by reconciling bank statements and transactions. Other person handles credit card receipt entry and reconciliation;
· Tracks employee PTO requests;
· Prepares payroll reports for annual insurance and union audits;
· Works with outside accountant firm to provide year-end data and information with respect AR, retention withheld on AR, union liabilities and receipts for fixed assets purchased during the year. The accounting firm does a full company audit that requires supporting financial information that is partially supplied by this person; and
· Coordinate year end activities of downloading W2’s and W3’s from QuickBooks website.
The salary range for this position is $28/hr. to $30/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
Bookkeeping, QuickBooks, Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, Construction Accounting, Certified Payroll, Union Reports