Job Description
Job DescriptionWe are looking for a highly organized Administrative Assistant to join our team in Woodside, California. This is a long-term contract position ideal for a motivated individual who thrives in a fast-paced environment and excels in administrative and donor support. The role involves maintaining donor databases, assisting with event logistics, and providing general office support.
Responsibilities:
• Maintain and update donor databases, ensuring accurate data entry, clean-up, and tracking of donor interactions.
• Prepare and send donor acknowledgment letters within two business days of receiving gifts.
• Conduct research on donors and prospects, compiling profiles and materials to support fundraising initiatives.
• Generate and distribute donation reports, including weekly summaries and monthly revenue updates.
• Respond to inquiries from donors, board members, and internal teams, ensuring clear and precise communication.
• Assist in the planning and execution of development events, including guest registration, supply organization, and donation processing.
• Coordinate direct mail campaigns by managing mailing lists, performing mail merges, and overseeing production schedules.
• Provide daily office support by organizing supplies, managing mailing systems, and maintaining project materials.
• Monitor inventory levels for donor gifts, beverages, and development materials to ensure readiness for events and campaigns.• Proven experience in administrative assistance, including data entry and office organization.
• Strong communication skills, particularly in donor relations and answering inbound calls.
• Familiarity with tools such as Asana and Blackbaud Raiser's Edge NXT.
• Ability to manage multiple tasks efficiently and prioritize responsibilities.
• Detail-oriented with excellent organizational skills.
• Experience handling receptionist duties and general office support.
• Knowledge of direct mail campaign coordination and logistics.
• Proficiency in donor database management and reporting.