Recruiting Coordinator

Job Description

Job Description

• Location: Oakland, CA (Hybrid)
• Duration: 12 Months
• Pay Rate: $29/h

Overview

We are seeking a Recruiting Coordinator to join our Talent Acquisition team. This role is ideal for a detail-oriented, customer-focused professional who thrives in a fast-paced recruiting environment. The position requires strong communication and organizational skills, hands-on experience with applicant tracking systems, and proficiency in Excel for managing large datasets.

This is a hybrid role, requiring onsite presence in Oakland, CA (OGO) approximately 1–3 times per month.

Top Requirements

• Prior experience as a Recruiting Coordinator
• Intermediate Excel skills with large data sets
• Solid understanding of the recruiting lifecycle process
• Detail-oriented, customer-focused approach with strong communication and follow-up

Responsibilities

• Manage the candidate offer process, including background checks, drug screens, offer approvals, SAP entry, and candidate correspondence.
• Partner with Recruiters and the Recruiting Manager to ensure smooth execution of the hiring process.
• Act as the primary scheduling contact for candidates and internal stakeholders.
• Coordinate travel arrangements and communication with candidates.
• Proactively respond to candidate inquiries and provide a high level of customer service.
• Maintain and audit the applicant tracking system (ATS) for accuracy and compliance.
• Collaborate with HR and internal partners to support the new hire onboarding process.
• Generate and analyze recruiting reports from the ATS.
• Prioritize and coordinate work to meet recruiter and candidate needs.
• Manage confidential candidate and personnel information with discretion.

Required Qualifications

• High school diploma or equivalent
• 3+ years of administrative experience
• 2+ years of Recruiting Coordinator experience
• 2+ years of ATS experience with system management and reporting
  
  

Company Description• Come get Swoon’d!!
\t• Swoon handles the staffing need of over 80 Fortune 500 clients.
\t• We have won Best and Brightest Companies to Work for in the Nation Award 7 years in a row.
\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.

Company Description

• Come get Swoon’d!!\r\n\t• Swoon handles the staffing need of over 80 Fortune 500 clients.\r\n\t• We have won Best and Brightest Companies to Work for in the Nation Award 7 years in a row.\r\n\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.