Job Description
Job Description
Summary:
Flowers Experiential (FlowersXP), the experiential marketing division of Flowers Communications Group, is seeking a Chicago-based Event Producer to help plan, manage, and execute live brand activations and experiential marketing programs for a range of national and regional clients.
This role is ideal for a hands-on experiential marketing professional who thrives in fast-paced environments and enjoys bringing live experiences to life—from early planning and logistics through onsite execution and post-event reporting.
Event Producers at FlowersXP play a critical role in ensuring activations are delivered smoothly, safely, and on brand. This role requires strong organizational skills, production knowledge, and the ability to manage vendors, staff, and logistics while maintaining a high-quality consumer experience.
If you love being in the field, collaborating with cross-functional teams, and producing memorable events that connect brands with communities, we’d love to meet you..
What You’ll Do:
Event Production & Client Support
- Support planning and execution of experiential marketing activations, brand events, and live experiences
- Participate in internal planning meetings and client status discussions
- Provide production insights and updates throughout event planning and execution
- Represent the agency professionally during onsite activations and client interactions
Event Planning & Logistics
- Develop and manage event production elements including:
- Production timelines
- Run of show
- Staffing plans
Production schedules
- Coordinate event logistics including: Permits and venue requirements, Certificates of Insurance (COIs), Transportation and deliveries, Staging, equipment, and event materials
- Source and coordinate vendors including fabrication, AV, staffing agencies, and event services
- Work with internal teams including account, creative, and production partners to ensure successful event delivery
On-Site Event Execution
- Serve as an onsite production lead during activations
- Lead site walkthroughs, team briefings, and event-day coordination
- Ensure all assets, signage, technology, and event elements are installed and functioning
- Manage brand ambassador teams and support overall consumer experience
- Troubleshoot operational issues in real time and adjust logistics as needed
- Ensure safety standards, venue compliance, and crowd flow management
Asset & Inventory Coordination
- Coordinate movement, tracking, and return of event assets and materials
- Support inventory tracking and asset maintenance processes
- Identify replacement or repair needs for event materials
Post-Event Reporting
- Support event breakdown and load-out coordination
- Contribute to post-event recaps including performance highlights, insights, and learnings
- Identify opportunities to improve operational efficiency and event experience quality
Qualifications:
Experience & Expertise
- 4–7+ years of experiential marketing, live event, or agency production experience
- Experience executing brand activations such as:
- Festivals and cultural events
- Pop-ups and mobile tours
- Community activations
- Conferences and brand showcases
- Experience managing event logistics, vendors, and staffing teams
Skills & Competencies
- Execution Excellence: Highly organized with strong attention to detail and the ability to manage multiple moving parts.
- Problem Solving: Able to quickly troubleshoot issues and adapt in live environments.
- Collaboration: Works effectively with internal teams, clients, vendors, and event staff.
- Client Service Mindset: Professional communicator with a strong focus on delivering quality experiences.
- Adaptability: Comfortable working in fast-moving environments and adjusting plans as needed.
Tools & Systems
- Proficiency with project management platforms (Hive preferred)
- Strong command of spreadsheets and Google Workspace / Microsoft Suite
- Familiarity with AV, lighting, staging, and production elements is a plus
Other Requirements
- Willingness to travel and work evenings/weekends as event schedules require
What We Offer
- Hybrid work model with flexible in-office expectations (1–2 days as needed when not onsite)
- Leadership ownership over one of the most visible experiential programs in the state
- High level of client trust and onsite authority
- Opportunity to work on large-scale, public-facing events
- Collaborative, supportive, and fast-moving team environment
- Growth opportunities within a nationally recognized agency
Who Thrives Here
- Producers who love being onsite and in the action
- Leaders who stay calm under pressure and think three steps ahead
- Operators who balance creativity with precision
- Team builders who energize brand ambassadors and crews
- Professionals who take pride in execution excellence
Company DescriptionFounded in 1991, Flowers Communications Group is a nationally recognized, award-winning integrated marketing agency built on cultural insight, purpose, and bold ideas. With offices in Chicago, Atlanta, and Los Angeles, we deliver impactful work across experiential, PR, creative, strategy, media, and digital. At FCG, we lead with heart, hustle, and FLOW Bold—creating work that moves culture and drives results.
Company Description
Founded in 1991, Flowers Communications Group is a nationally recognized, award-winning integrated marketing agency built on cultural insight, purpose, and bold ideas. With offices in Chicago, Atlanta, and Los Angeles, we deliver impactful work across experiential, PR, creative, strategy, media, and digital. At FCG, we lead with heart, hustle, and FLOW Bold—creating work that moves culture and drives results.