Accounts Payable Specialist

Job Description

Job Description

Position Summary:

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices, employee expense reimbursements, and payment transactions. This role requires a high level of attention to detail, strong organizational skills, and the ability to communicate effectively with vendors, internal departments, and management to resolve discrepancies and maintain positive relationships.

Key Responsibilities:

1. Review, verify, and process invoices, purchase orders, and expense reports in accordance with company policies and procedures.
2. Ensure proper coding, approvals, and documentation for all payable transactions.
3. Prepare and execute weekly, bi-weekly, or monthly payment runs, including checks, ACH, and wire transfers.
4. Reconcile vendor statements and resolve invoice or payment discrepancies in a timely manner.
5. Maintain organized and accurate vendor files and payment records.
6. Communicate with vendors regarding payment status, discrepancies, and inquiries.
7. Collaborate with Purchasing, Receiving, and other departments to address invoice and purchase order issues.
8. Monitor accounts to ensure payments are current and comply with agreed payment terms.
9. Assist in month-end closing by providing payable reports, accruals, and reconciliations.
10. Support annual audit requests related to accounts payable transactions.
11. Identify and recommend process improvements to enhance efficiency and accuracy in accounts payable functions.

Qualifications:

Education & Experience:

1. High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
2. 2+ years of accounts payable or general accounting experience required.
3. Experience with ERP/accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks) preferred.

Skills & Competencies:

1. Strong understanding of accounts payable principles and practices.
2. Excellent attention to detail, accuracy, and organizational skills.
3. Ability to work independently and manage multiple priorities in a fast-paced environment.
4. Strong problem-solving and analytical skills.
5. Proficient in Microsoft Office Suite, especially Excel.
6. Effective verbal and written communication skills

Thank you