Job Description
We have a fantastic opportunity for an Administrative Assistant to provide support to the Operations department of an outstanding organization in the La Verne, California area. Are you a highly organized professional who loves being the driving force behind a successful team? This could be the opportunity for you! This is a long-term contract role to start immediately.
Pay Rate: $37.00 - $39.00 an hour
JOB DUTIES:
- Provides information, guidance, and recommends solutions regarding administrative processes and procedures.
- Assists in formal studies and analysis of existing operations, systems, budget requests, or equipment; makes recommendations leading to reduced operating costs, improved services, and greater general efficiency; and may prepare written reports.
- Assists with tracking project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources.
- Compiles budget information, monitors expenditures, identifies variances, prepares budget versus cost reports, and assists in the preparation of budgets.
- Assists in analyzing, preparing, and developing procedures, systems, solicitations, contracts, and specifications.
- Assist in documenting process and procedures for Team Manager.
- Assist Team Manager in preparing project reporting to Finance.
- Assist in preparing procedure and process training utilizing power point.
- Creates spreadsheets and presentation materials for meetings, workshops, and forums.
- Provides support for Board committee meetings including transcribing, preparing minutes and coordinating the preparation, editing, reviewing, and posting of Board letters.
- Performs other related Administrative Assistant job duties as required.
MINIMUM QUALIFICATIONS
- 5+ years of Administrative experience.
- Associate's Degree or Bachelor's Degree.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Proficient in Oracle.
- Experience in the Finance, Banking, Legal or Real Estate industry a plus.