Job Description
Job Description
Executive Secretary
Part Time, Long Term Temporary
Monday - Thursday, 9am - 12pm
Fridays, 9am - 12:30pm
$18/hour
Newport News
We are currently recruiting for an Executive Secretary for a local company.
The ideal candidate will be dependable, responsible and held a similar position previously.
Job Description:
-
Maintain positive and professional relationships with staff and clients.
-
Greet and assist clients, visitors, and callers in a courteous manner.
-
Provide administrative support to office staff, including data entry and event coordination.
-
Plan, schedule, and coordinate meetings, presentations, and office events.
-
Assist with billing, invoicing, and related financial tasks.
-
Arrange and manage travel accommodations for executives.
-
Handle office communications, including letters, emails, memos, and other correspondence (both paper and electronic).
-
Prepare and process outgoing mail and packages for executives.
-
Work independently with minimal supervision while managing multiple priorities.
-
Occasional travel may be required.
Requirements:
- Bachelor's Degree preferred (or 2 years + experience)
- Proficiency in Microsoft office
- Proven experience as an Executive Secretary, Administrative Assistant, or similar senior support role
- Organizational Skills
- Strong time management and ability to prioritize multiple tasks.
- Exceptional attention to detail and accuracy.