Job Description
Job Description
We are seeking an Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
- Draft correspondences and other formal documents
- Plan and schedule appointments and events
- Greet and assist onsite guests
- Answer inbound telephone calls
- Develop and implement organized filing systems
- Perform all other office tasks
- Manage reception area operations.
- Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.
- Assist with new client onboarding procedures.
- Assist in client data updates by assisting with and maintaining Dynamics and STAR Practice Management databases.
- Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.
- Assist in the preparation, delivery, and filing of engagement letters.
- Monitor and manage pooled administration mailboxes.
- Maintain clean and welcoming general office conditions for guests and team members.
- Communicate common office inventory usage and replenishment needs to the OM.
- Assist with ad-hoc projects (as needed).
- Have 0-3 years of administrative experience (professional services environment preferred).
- Be tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting.
- Possess strong organizational skills, including but not limited to verbal and written communication skills.
- Be a team player with the ability to multi-task and pay strong attention to detail.
- Have the capacity to work overtime (as needed).
- In-office requirement based on specific office location.
Qualifications:
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills