Job Description
Our Mission
Nickey Kehoe is committed to building a category-defining and enduring company and culture. We believe in creating a sanctuary from chaos by creating spaces that are grounding and beautiful.
Our Values
We believe in the necessity and value of a diverse and inclusive work environment, where employees are celebrated for their unique perspectives and our differences are seen as an opportunity to learn and grow.
We aspire to build a team of long-tenured, successful employees who love what they do. They work hard, are passionate about the company and their role, are enthusiastic collaborators with teammates, have high personal standards for excellence and accomplish important work.
POSITION SUMMARY:
The Purchasing Coordinator is the operational link in a company's buying process, handling daily tasks like processing purchase orders (POs), coordinating with suppliers, tracking deliveries, managing records, and resolving discrepancies to ensure departments get needed inventory efficiently and on time, bridging procurement strategy with execution. They focus on administrative details, ensuring compliance, maintaining costs, and keeping smooth operations by securing requested inventory. This is a tactical role, which executes the purchasing function, in support of the Strategic Buyers and Planners.
Responsibilities + Overview:
- Purchase Order Management: Creating, issuing, and tracking purchase orders, ensuring accuracy and timely delivery.
- Vendor Communication: Liaising with suppliers to confirm orders, resolve issues, and manage relationships
- Comfortable with data entry and working in complex systems in a detail oriented and organized way.
- Internal Coordination: Working with other departments to understand needs (AP, Freight +Logistics, Receiving, Buyers), confirm requirements, and provide updates
- Process creation and management - ability to take initiative and ideate, implement and maintain new processes and get alignment from cross functional teams.
- Record Keeping: Maintaining organized, accurate records of purchases, inventory, and vendor information
- Proactively reach out to vendors to make sure POs are shipping on time. Keep POs up to date with correct shipping and delivery dates.
- Keep the Buying team informed about any delays or cost changes.
- Work closely with AP on 3 way matches to invoices before submitting to AP.
- Problem Solving: Addressing delivery issues and pricing discrepancies.
- Policy Compliance: Ensuring all procurement activities follow company policies.
Essential Skills & Qualifications:
- Strong organizational skills and attention to detail
- Excellent communication (written/verbal) and interpersonal skills
- Proficiency with procurement software
- Problem-solving and multitasking abilities
- Understanding of supply chain basics and inventory management
- Tactical Role: Executes the purchasing function, supporting strategic buyers/managers
- Efficiency Driver: Keeps operations running smoothly by ensuring resources are available
- Cost Control: Contributes to cost reduction through diligent management
As an Equal Opportunity Employer, it is our highest priority that no employee or applicant is discriminated against on the basis of race, color, gender, national origin, sexual orientation, gender identity or expression, citizenship, veteran status or any other characteristics protected by law.
The annual salary range for the Purchasing Coordinator role is $.