Operations and Finance Support Specialist

Job Description

Job Description

Position Overview

We are seeking a detail-oriented and proactive Operations and Finance Support Specialist to join our administrative team. This vital role will assist with financial record-keeping, interpreter payments, scheduling oversight, and supporting various office and administrative functions. The ideal candidate will be highly organized, discreet, and capable of managing multiple responsibilities across departments to ensure smooth operations.

Key Responsibilities:

• Support bookkeeping processes and maintain accurate financial records
• Track interpreter timesheets and assist with payroll and contractor payments
• Coordinate with interpreters to verify hours, rates, and schedule accuracy
• Maintain internal tracking spreadsheets and invoice documentation
• Support day-to-day office and administrative duties
• Communicate professionally with clients, interpreters, and vendors
• Assist with occasional marketing efforts and outreach

Qualifications:

• A minimum of a bachelor’s degree in business administration/management is required
• 2-3 years of experience in operations, bookkeeping, administrative support, or office coordination
• Familiarity with tools like QuickBooks, Excel/Google Sheets, or payroll systems
• Proficiency with Microsoft Office programs, especially Word
• Strong attention to detail and accuracy in handling financial data and documentation
• Excellent written and verbal communication skills
• Ability to prioritize tasks effectively and work independently with minimal supervision
• Good time management skills and the ability to juggle multiple responsibilities in a fast-paced environment
• Discretion and the ability to handle sensitive information confidentially
• Strong problem-solving skills to troubleshoot scheduling or payment discrepancies
• Effective interpersonal skills for professional communication with clients, interpreters, and vendors
• Flexibility and adaptability to support various functions and changing priorities
• Experience in customer service or vendor relations (a plus)

Job Type: Part-time

Pay: $38,000.00 - $43,000.00 per year

Expected hours: 30 per week

Work Location: In person

Company DescriptionInterpreters, Inc. was founded upon the realization that a lack of effective communications disenfranchises non-English speaking communities from our society and the court systems. Since 1999, Interpreters, Inc. has been a resource to area hospitals, schools, courts and law enforcement agencies by providing on-demand and on-site interpreting for most major languages. As the years have progressed, Interpreters, Inc. has expanded its staff and capabilities to include an array of services including remote and in-person interpreting. In addition, we offer document translation, transcription and language instruction.

Company Description

Interpreters, Inc. was founded upon the realization that a lack of effective communications disenfranchises non-English speaking communities from our society and the court systems. Since 1999, Interpreters, Inc. has been a resource to area hospitals, schools, courts and law enforcement agencies by providing on-demand and on-site interpreting for most major languages. As the years have progressed, Interpreters, Inc. has expanded its staff and capabilities to include an array of services including remote and in-person interpreting. In addition, we offer document translation, transcription and language instruction.