Administrative Assistant

Job Description

Job DescriptionAdministrative AssistantOur client, a private investment firm in Montgomery County, PA, is seeking an Administrative Assistant to join the team. The ideal candidate is well organized, has a positive attitude, and is a team player that is willing to wear many hats.Responsibilities

• Scheduling and organizing meetings, ordering meals for meetings, managing conference room calendars
• Book weekly, changing, travel for entire office
• Assisting with weekly processing of A/P and travel reimbursements, including allocation/coding of payments
• Greeting and assisting all office visitors or clients
• Receiving and routing all incoming calls
• Managing the accounting inbox which includes all invoices for A/P processing
• Assisting with reporting and tracking of IT issues to external IT support
• Assisting with managing weekly deliveries of office and kitchen supplies and general kitchen, conference room and other tidiness
• Managing all copier & printer maintenance
• Aggregating and allocating all data from monthly credit card statements
• Managing all vendors relationships
• Assist with various office matters as needed

Qualifications

• Minimum five years of experience in an administrative related field
• Experience working in a fast-paced, ever-changing environment
• Proficient in Microsoft Office suite, heavy Outlook calendaring, MS Word, Excel and Teams
• Excellent organizational skills
• Excellent oral, written, and inter-personal communication skills
• Able to anticipate needs and have problem solving skills.
• Ability to build relationships and manage the office space.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.