Job Description
Job DescriptionWe are looking for a detail-oriented Executive Assistant to join our team in Sacramento, California, on a Contract to permanent basis. The ideal candidate will play a pivotal role in supporting executive leadership through efficient calendar management, correspondence, and coordination of meetings. This position requires a proactive approach to managing administrative tasks while maintaining a high level of professionalism.
Responsibilities:
• Manage executive calendars, including scheduling meetings, conference calls, and appointments.
• Coordinate and organize virtual meetings using Cisco Webex and other communication platforms.
• Prepare and edit correspondence, reports, and presentations with attention to accuracy and detail.
• Oversee travel arrangements and expense reporting using Concur to ensure timely reimbursements.
• Maintain accurate records and documentation within CRM systems, ensuring data integrity.
• Support payroll and timekeeping processes using Kronos Timekeeping System and other related tools.
• Facilitate communication between executives and internal teams to ensure smooth operations.
• Monitor deadlines and follow up on tasks to ensure timely completion of projects.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist in organizing team events and activities to foster collaboration and morale.• Proven experience as an Executive Assistant, preferably within financial services.
• Proficiency in Cisco Webex Meetings, Concur, and CRM systems.
• Familiarity with Kronos Timekeeping System and other payroll tools.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Exceptional written and verbal communication skills.
• High level of proficiency in calendar management and scheduling.
• Ability to handle confidential information with discretion.
• Adept at using Microsoft Office Suite and other productivity tools.