Job Description
Job Description
This position performs administrative and technical duties in support of the Police Department's records management operations.
Typical work hours are 7a-5p (3) days per week.
Job Opening: Part-Time Police Records ClerkSchedule: Part-Time (3) 10 hour days per week
Application Deadline: 8/1/25Position Summary:
The City of O'Fallon Police Department is seeking a dependable and detail-oriented Part-Time Records Clerk to support the department's records management functions. This position performs both administrative and technical duties that contribute to the organization, security, and accuracy of law enforcement records while ensuring compliance with all local, state, and federal regulations.
Key Responsibilities:
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Process incoming police reports, summons, warrant applications, fingerprint cards, and lab results
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Maintain, scan, and track active, pending, closed, and archived case records
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Use CaseNet to track case status and provide case disposition updates
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Prepare and submit Racial Profiling statistics and reports to federal agencies (monthly and annually)
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Respond to Sunshine Law requests by researching and releasing authorized reports
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Conduct criminal background checks in accordance with Missouri State Statutes
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Submit electronic monthly/yearly STARS reports to Missouri Department of Revenue
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Maintain digital/audio records (SD cards, CDs, DVDs, video logs); ensure secure reproduction
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Enter data into REJIS (DWITS, CIT), and process Animal Control release paperwork
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Invoice external agencies for records research and reproduction services
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Serve as a commissioned Notary Public for department needs
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Greet the public, answer incoming calls, and input service requests into the CAD system
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Receive and forward subpoenas to officers and supervisors
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Assist with Chaplains Assistance Program applicant processing
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Maintain backup body-worn camera footage and handle media logs
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Appear in municipal, state, or federal court as required to provide credible testimony
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Perform other related duties as assigned
Knowledge, Skills, and Abilities:
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Ability to identify, manage, and prioritize confidential information appropriately
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Working knowledge of law enforcement terminology and recordkeeping practices
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Familiarity with CAD systems, multi-line phone systems, and public interaction protocols
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Knowledge of city streets and geography for location-based referencing
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Understanding of general office procedures, records retention, and filing systems
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Knowledge of local, state, and federal laws related to records access and retention
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Proficient with office equipment (e.g., copier, fax, scanner, multi-line phone, PC)
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Ability to prepare clear, precise administrative reports
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Proficiency with specialized law enforcement software, including:
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OMNIGO, INCODE, MULES, CaseNet, REJIS, OASIS
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Strong written and verbal communication skills
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Capable of effective problem-solving and decision-making under pressure
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Excellent customer service skills when dealing with the general public
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Ability to provide credible testimony in court
Minimum Qualifications:
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High school diploma or GED required
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One to two years of related experience in law enforcement records, office administration, or similar clerical support roles
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Or any combination of education, training, or experience that provides the required knowledge and skills
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Must be eligible to obtain and maintain MULES certification and Notary Public commission
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Ability to pass a background check, drug screening, and any required legal certifications
The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify.
Job Posted by ApplicantPro