Human Resources Intern

Job Description

Job Description

Department: Human Resources

Reports To: Sr. HR Generalist & Recruiter

FLSA Status: ☐Exempt (salaried)

☒Non-Exempt (hourly)

Effective Date

March 2026

Prepared By

Sr. HR Generalist & Recruiter & Director of Human Resources

Summary

The Human Resources Intern will gain hands-on experience across AANA Human Resource functions, including employee documentation compliance, onboarding processes, recruitment support, and employee engagement initiatives. This internship is designed to provide entry level exposure to HR operations while supporting team initiatives. The intern will collaborate closely with the Sr. Generalist/Recruiter, Director of HR, and Office Manager.

The AANA internship program is a professional opportunity guided by the AANA Values, experiential learning, and relationship building. This program spans on average 13 weeks, starting in May/June and concluding in August. Flexibility is available based on candidate(s) summer classes, if enrolled, and AANA Annual Congress. Interns will receive pay based on academic and prior experience ranging from $18 - $20 per hour. Typical working hours will be Monday - Thursday and equal about 20 hours a week.

Job Location

• This position is considered Hybrid with an expectation to be in the Rosemont, IL office 2-3 times a week.

Major Duties & Responsibilities

HR Documentation & Compliance Support

Percentage

30%

Create and maintain new hire folders in HR SharePoint documents as needed.

Support general HR document clean-up and organization.

Perform file audits on I-9’s and employee files.

Assist with new hire onboarding documentation in ADP.

Maintain confidentiality and compliance with HR policies and legal requirements.

Employee Engagement & Events Committee

Percentage

30%

Attend Event Committee Meetings as an active participant in supporting monthly employee engagement at AANA All Staffs.

Create Canva’s for All Staff announcements and HR initiatives.

Support brainstorming, scheduling, and general success of the AANA Summer Event 2026.

Assist with set up and cleanup of monthly All Staff Meetings.

Assist the Office Manager and Generalist with employee perks programs.

Office Operations & Administrative Support

Percentage

30%

Daily Mail and Package distribution in the office.

Support office inventory and storage.

Record/programming keycards for Verkada security system.

Assist the Office Manager with requests for service through building management and external vendors.

Attend meetings with Sr. Generalist, HR Director, and Office Manager for exposure on current support projects and education.

Internship Presentation

Percentage

10%

At the conclusion of the internship, you will be asked to prepare and deliver a PowerPoint presentation.

Presentation should include key projects/accomplishments, observations, what was learned, and feedback for improving the internship program.

Experience & Skills

Experience:

• Current undergraduate student pursuing a degree in Human Resources, Business Administration, Communications or related field.
• Previous office experience, internships, or roles involving customer service, data entry, and record management are a plus.

Skills:

• Strong organizational abilities with tasks such as managing schedules, maintaining filing systems (digital or physical), and multitasking.

• Good verbal and written communication skills.
• Willing participation in working groups and internal functions.
• Ability to maintain confidentiality of sensitive information.
• Proficient with Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook).

Education/Certifications/Licenses

• Current undergraduate student pursuing a degree in Human Resources, Business Administration, Communications or related field.

ADA Requirements

Physical Requirements:
Performs primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Must be capable of climbing/descending stairs in emergency situations. Reasonable accommodations may be made to successfully perform the essential functions of this job. Must be able to operate routine office equipment. Must be able to routinely perform work on a computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable, and timely attendance.

Working Conditions:
This position operates in a hybrid work environment, with a combination of remote and in-office work based on business needs. Employees must maintain a professional home workspace with reliable internet access. The role requires the ability to participate in virtual and in-person meetings. Occasional travel to the office or off-site events may be required.

Mental and/or Emotional Requirements:
Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow verbal instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside the organization. Demonstrate the highest levels of member service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising the highest level of discretion on both internal and external confidential matters.

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned.

A Little Bit About Us:

The American Association of Nurse Anesthesiology (AANA) advances, supports, and protects nurse anesthesiology. We are the transformative leader in driving innovation and patient-centered excellence in anesthesia and healthcare. Our core values include Integrity, Member-Centered Approach, Diversity, Equity & Inclusion, Advocacy, and Growth Through Excellence. Our motto is “Safe and effective Anesthesia Care for Every Patient.”

Headquartered in Rosemont, Illinois, and founded in 1931, AANA has a longstanding history of supporting Certified Registered Nurse Anesthetists (CRNAs), helping to improve patient care, and advancing the nurse anesthesiology profession overall. With more than 68,000 CRNAs and nurse anesthesiology resident members and 140 staff members, AANA is the transformational leader driving innovation and excellence in healthcare. Interactions with key stakeholders, such as members, professional organizations, government, and payors, will help to advance these objectives in support of the professional practice of anesthesiology.

Why work at AANA?

Our culture at AANA and appreciation for work-life balance is unmatched. At AANA, we put our employees first and understand they are our greatest asset. Leadership at AANA has open eyes, open ears, and open minds. Our goal is to continually find ways to improve both the CRNA profession and overall employee experience for our staff.

EEOC STATEMENT

As an equal opportunity employer, AANA is committed to maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. To provide equal employment and advancement opportunities to all individuals, AANA strictly prohibits discrimination against all employees and applicants for employment on the basis of race, color, national origin, religion, sex, pregnancy (including childbirth and conditions related to pregnancy or childbirth), ancestry, age, disability, creed, genetic information, marital status, membership in the national guard, military service or veteran status, sexual orientation, gender identity or expression, or any other basis protected by applicable law. Accordingly, all employment decisions at AANA, including but not limited to in recruiting, hiring, compensation, training, promotions, discipline, and termination will be made based only on individual merit, qualifications and abilities, and AANA’s and resources.