Executive Administrative Assistant W3X78469

Job Description

Job Description

Executive Administrative Assistant

Juno Beach, FL, 33408

5 months

Overview of the Role

Join a mission-driven energy and technology organization as an Executive Administrative Assistant supporting an IT Vice President. In this fast-paced, collaborative environment youll enable executive productivity by managing calendars, coordinating meetings and travel, handling confidential communications, and supporting financial processes. Your work will help the leadership team operate efficiently and support strategic IT initiatives that drive business outcomes.

Key Responsibilities

• Provide direct administrative support to the VP, including calendar management, meeting coordination, and travel arrangements.
• Coordinate meetings and events, including agenda creation, logistics, and follow-up on action items.
• Serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and alignment.
• Manage expense reporting, purchase orders, and budget tracking as needed.
• Handle sensitive and confidential information with the utmost discretion.
• Support special projects and ad hoc administrative initiatives as assigned.

Required Skills & Qualifications

• 5+ years relevant experience supporting senior leaders or equivalent combination of some college and relevant work experience.
• Associates degree preferred.
• Proficiency in calendar management, Microsoft Office (Excel, PowerPoint, Word), and virtual meeting tools.
• Experience developing presentations and spreadsheet reports; demonstrated proficiency in analytics strongly desired.
• Strong written and verbal communication, professionalism, and discretion handling confidential information.
• Proven ability to manage multiple priorities in a fast-paced environment and work under general supervision.

Perks of Working with AP Recruiters & Associates

• Competitive pay transparent and market-aligned rates based on experience.
• Long-term contract opportunity with the potential for career growth and skill development.
• Dedicated recruiter support to guide you through the process and negotiate on your behalf.
• Access to professional resources and a network of opportunities within energy and technology sectors.
• Timely communication, streamlined onboarding assistance, and payroll/benefits support where applicable.

About the Client

Our client is a leading energy company focused on innovation and operational excellence. They combine large-scale infrastructure with advanced technology to deliver reliable, sustainable services. The organization values safety, inclusion, and continuous improvement, investing in people and systems that support long-term growth. You'll join a collaborative environment where administrative partners play a key role in enabling strategic IT initiatives that support critical business objectives.