Job Description
Job Description
We are looking for an Accounting Clerk to support project-based accounting activities and assist with administrative compliance work in Solon, Ohio. This position combines hands-on financial coordination for multiple active jobs with detailed recordkeeping related to licensing, registrations, and tax account maintenance across several states. The ideal candidate is organized, attentive to deadlines, and comfortable handling invoices, payment tracking, and documentation in a fast-paced environment. This is a direct hire position with standard in office business hours; Monday-Friday from 8:00 AM-5:00 PM.
Responsibilities:
• Oversee accounting support for several active projects, ensuring financial records remain accurate and up to date throughout each job lifecycle.
• Prepare customer billings for assigned projects by compiling costs, reviewing supporting documentation, and generating monthly invoices for project owners.
• Process accounts payable and accounts receivable for designated jobs, including tracking incoming payments and scheduling vendor and subcontractor disbursements.
• Collect invoices, bills, and related paperwork from vendors and subcontractors, enter details into the system, and route items for project manager approval.
• Organize approved costs into complete billing packages so project owners can be invoiced accurately and on time.
• Monitor payment status from project owners and coordinate the release of payments to subcontractors and other outstanding vendors after funds are received.
• Support compliance administration by maintaining business licensing records, assisting with registrations in multiple states, and helping establish required tax accounts for new projects.
• Update and manage master tracking spreadsheets while performing additional accounting duties such as financial postings and bank reconciliations as needed.
They do offer a full benefits package: medical/dental/vision, 401K, paid holidays, growth, and more. If you are interested in this position then please apply today!
• Experience with accounts payable, accounts receivable, and invoice processing in an accounting or project support environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage multiple projects or priorities simultaneously while meeting recurring deadlines.
• Familiarity with gathering financial documentation, verifying approvals, and maintaining organized records.
• Comfortable working with online systems and handling occasional phone communication for follow-up and compliance activities.
• Proficiency with spreadsheets and general accounting software or business systems.
• Ability to learn detailed processes and take ownership of administrative accounting and compliance tasks over time.