Job Description
Job DescriptionJob description
Job Title: Accounts Payable Specialist
Location: Tampa
Job Type: Full-Time
About Us
We are a dynamic and growing construction company operating across multiple states with a focus on quality, reliability, and innovation. We work with a wide network of subcontractors and manage several entities, requiring a detail-oriented and proactive accounting team to keep operations running smoothly.
Position Summary
We are seeking an experienced Accounts Payable Specialist with a strong background in the construction industry. The ideal candidate will have experience managing AP processes and subcontractors across multiple states and companies. This role requires expertise in QuickBooks Online (QBO), a high sense of urgency, and the ability to thrive in a fast-paced environment.
Key Responsibilities
- Manage full-cycle accounts payable including invoice entry, coding, approval routing, and payment processing.
- Handle subcontractor payments, lien releases, W-9 collection, and compliance documentation.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Process payments accurately and on schedule across multiple entities and state jurisdictions.
- Maintain organized AP records in accordance with company standards.
- Collaborate with project managers, subcontractors, and internal departments to ensure AP accuracy and efficiency.
- Assist with month-end close processes related to accounts payable and accruals.
- Monitor outstanding liabilities and communicate cash needs proactively.
Qualifications
- Minimum 2 years of accounts payable experience in the construction industry (including subcontractor handling).
- Experience working with multiple legal entities and across various states.
- Proficiency in QuickBooks Online (QBO) is required – minimum 1 year.
- Strong understanding of subcontractor documentation requirements, including lien waivers and insurance.
- Exceptional attention to detail and organizational skills.
- High level of integrity, professionalism, and discretion.
- Must have a strong sense of urgency and ability to meet deadlines in a fast-paced environment.
- Excellent communication skills and a team-oriented mindset.
Preferred Skills
- Experience with job costing and project accounting.
- Knowledge of construction industry billing cycles and compliance requirements.
- Familiarity with AP automation tools or document management systems.
Job Type: Full-time
Pay: $60,000 to $65,000 per year. Depending on experience
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- 401K Coming Soon!
Schedule:
- 8 hour shift
Experience:
- QuickBooks Online: 1 year (Required)
- Construction A/P: 1 year (Required)
Ability to Commute:
- Lutz, FL 33548 (Required)
Ability to Relocate:
- Lutz, FL 33548: Relocate before starting work (Required)
Work Location: In person