Job Description
Job Description
The approximate base compensation range is posted, but the actual offer will reflect our total compensation and benefits package. The offer will be determined by a number of factors including the selected candidate’s experience, knowledge, skills, abilities, FTE, number of months worked, as well as internal equity among our team.
EXECUTIVE ASSISTANT
Job Summary:
The Executive Assistant is a key member of the President’s Cabinet and provides leadership and operational oversight to the Office of the President in fulfilling the College’s mission and values. The Executive Assistant must possess a commitment to integrity and an ability to effectively support the President on a wide range of strategic issues. The Executive Assistant coordinates the operations and communications of the Board of Trustees and provides supervision to assigned office support staff.
Key Results and Responsibilities: Required Knowledge and Skills Knowledge of:
- Leadership and managerial principles.
- Budgeting principles and practices.
- Strategy development principles and procedures.
- Policy and procedure development and administration principles and practices.
- Public relations principles.
- Higher education principles and practices.
- Professional communication principles and practices (written and oral).
- Use of tact, initiative and sound judgment.
- Problem solving and conflict resolution.
- Establishing and maintaining effective working relationships with individuals from varied backgrounds.
- Managing change and working with sensitive topics.
- Providing administrative support to the President, Cabinet, and Board of Trustees
ESSENTIAL FUNCTIONS:
President’s Office
- Provides excellent judgment, diplomacy and understanding of the College issues to support the President.
- Directs key projects under the supervision of the President to ensure objectives are completed in a timely and professional manner.
- Oversees confidential projects on behalf of the President and provides confidential administrative support.
- Researches and compiles a variety of materials from sources both inside and outside the President’s office.
- Develops, administers and manages the President & Board of Trustees budgets.
- Provides executive-level support to the President by managing daily operational tasks including, but are not limited to: responding to emails and phone calls professionally and promptly, processing and approving purchasing card statements, and reviewing and approving employee timesheets.
- Manages the President’s calendar using discretion and judgement when and when not to schedule meetings and planning travel.
- Makes decisions regarding the affairs of the President’s office by using tact, initiative, and sound judgement.
- Advises the President on sensitive matters, news and concerns of the community and the College while maintaining confidentiality on sensitive topics.
- Composes correspondence on behalf of the President’s Office and/or the Board of Trustees.
- Maintains reasonable availability outside of regular business hours to assist with pressing, timely matters on behalf of the President’s Office.
Board of Trustees:
- Serves as the liaison to the Board of Trustees on program support activities and matters of institutional significance for the Board on behalf of, and in concert with, the President.
- Maintains a working knowledge of the Board Bylaws and communicating compliance concerns to the Chair of the Board.
- Coordinates trustee onboarding, training and professional development.
- Drafts accurate and concise minutes, resolutions and policies on behalf of the President and the Board of Trustees.
- Serves as administrator of the board electronic portal.
- Assists the President in drafting and creating a monthly email/newsletter to members of the Board and Trustee Emeriti
President’s Cabinet:
- Coordinates the communications and meetings of the Cabinet Leadership team.
- Drafts and maintains accurate, concise minutes on behalf of the President and the Cabinet.
- Provides direction to student assistants; offers instruction in work procedures and/or reviews work for format, accuracy and consistency.
- Provides administrative support for the recruitment of Cabinet and various leadership positions across the College
- Models inclusive excellence as an expression of the Benedictine values of the College.
Required Qualifications:
Bachelor’s degree in Business Administration, Public Administration, Communications or related field and a minimum of four (4) years of administrative experience, two (2) years of which includes providing assistance to executive staff; OR an equivalent combination of education, training and experience.
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