Job Description
Job Description
Description:
The Accounting Clerk is responsible for writing receipts, reporting sales, claiming incentives, scanning tickets, assisting customers, filing cancellations, reconciling schedules, handling payments, and various other accounting-related duties to ensure accurate financial data and effective operations.
Essential Job Functions
- Write receipts for service ROs and parts tickets for daily deposit.
- Report new Ford sales and claim incentives and APRs.
- Claim incentives and APRs for Chrysler vehicles.
- Scan WPI tickets for Ford and Chrysler.
- Assist customers/sales in filing GAP (total loss) claims.
- File for cancellations of products (warranty, GAP, tire/wheel, credit life/disability, key).
- Remit products at the end of month (warranty, tire/wheel, credit life/disability, key).
- Reconcile schedules for incentives and cancellations.
- Handle miscellaneous receipts for down payments/cancellation payments.
- Report commissions on spreadsheets for Mattoon stores.
- Prepare a weekly Ford statement.
- Process weekly Chrysler warranty payments.
- Prepare a weekly Chrysler statement.
- Handle miscellaneous adjustments.
- Remit Zero Plan contracts/payments.
- Handle Zero Plan cancellations.
- Perform miscellaneous filing.
- Distribute weekly service receivable handouts and adjustments.
- Calculate product refunds for sales.
Requirements:
Knowledge, Skills, and Abilities Requirements
Language Ability:
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Math Ability:
- Ability to add and subtract two-digit numbers and to multiply and divide with tens and hundreds.
- Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability:
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
- Ability to deal with problems involving a few concrete variables in standardized situations.
Problem Solving:
- Identifies and resolves problems in a timely manner.
- Gather and analyze information skillfully.
- Develops alternative solutions.
- Works well in group problem-solving situations.
- Uses reason even when dealing with emotional topics.
Oral Communication:
- Listens and seeks clarification.
- Responds well to questions.
- Demonstrates group presentation skills.
- Participates in meetings.
Team Work:
- Balances team and individual responsibilities.
- Exhibits objectivity and openness to others' views.
- Gives and welcomes feedback.
- Contributes to building a positive team spirit.
- Puts success of the team above own interests.
- Supports everyone's efforts to succeed.
- Recognizes accomplishments of other team members.
Written Communication:
- Writes clearly and informatively.
- Edits work for spelling and grammar.
- Varies writing style to meet needs.
- Presents numerical data effectively.
- Able to read and interpret written information.
Cost Consciousness:
- Works within an approved budget.
- Develops and implements cost-saving measures.
- Contributes to profits and revenue.
- Conserves organizational resources.
Ethics:
- Treats people with respect.
- Keeps commitments.
- Inspires the trust of others.
- Works with integrity and ethics.
- Upholds organizational values.
Judgment:
- Displays willingness to make decisions.
- Exhibits sound and accurate judgment.
- Supports and explains reasoning for decisions.
- Includes appropriate people in the decision-making process.
- Make timely decisions.
Professionalism:
- Approaches others in a tactful manner.
- Reacts well under pressure.
- Treats others with respect and consideration regardless of their status or position.
- Accepts responsibility for their own actions.
- Follow through on commitments.
Preferred Education/Experience:
- Bachelor's degree (B.A.) in accounting or related field from a four-year college or university; or one to two years of related experience and/or training; or an equivalent combination of education and experience.
Work Environment:
- The noise level in the work environment is usually moderate.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
- The employee must occasionally lift and/or move up to 10 pounds.
- Specific vision abilities required include close vision.
- While performing the duties of this job, the employee is regularly required to sit.
- The employee is frequently required to talk or hear.
- The employee is occasionally required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms.
Compensation:
- The employee will be paid an hourly wage of $19.00–$25.00 per hour. Starting pay is determined based on factors such as experience, qualifications, skills, education, and geographic location.
- Bonuses: Performance-based bonuses available based on departmental performance metrics.
- Benefits: Comprehensive benefits package including health insurance, dental insurance, vision insurance, 401(k) with company match, paid time off, and employee discounts.
Performance-Based Bonus:
The employee may be eligible for a discretionary performance-based bonus, determined by individual and company performance. Bonus eligibility is based on key performance metrics, including goal achievement, work quality, and overall contribution. Bonuses are not guaranteed and are awarded at the employer's discretion. The employee must be actively employed and in good standing at the time of payment.
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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