Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Shoreline, Washington. This is a long-term contract position ideal for someone who thrives in a fast-paced, collaborative environment. The role involves handling administrative tasks, managing schedules, and ensuring smooth operations through effective organization and communication.
Responsibilities:
• Register participants for programs and schedule facilities while processing associated fees for activities and permits.
• Create, edit, and proofread various documents, including letters, forms, reports, and presentations.
• Prepare and maintain records and files, ensuring all documents are accurate and organized, particularly those related to permits.
• Maintain databases and track information relevant to general operations and permits.
• Coordinate calendars and schedules for staff, arrange meetings, and organize necessary meeting logistics.
• Gather and analyze numerical, statistical, and narrative data to produce weekly program and revenue reports.
• Manage office supplies by tracking inventory and placing orders as needed.
• Handle incoming and outgoing mail, ensuring timely distribution.
• Assist with special projects and perform additional duties as assigned.• Proficiency in answering inbound and outbound calls with excellent customer service skills.
• Strong data entry abilities with attention to detail and accuracy.
• Experience in email correspondence and precise communication.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to schedule appointments and manage calendars effectively.
• Strong organizational skills and ability to multitask in a dynamic environment.
• Familiarity with permit processes and record-keeping systems.
• Capability to work independently and collaboratively to meet deadlines.