ADMINISTRATIVE ASSISTANT, CLINICAL RESEARCH

Job Description

Job Description

Position Overview

We are seeking a highly organized and dedicated Clinical Research Site Administrative Assistant to join our dynamic clinical research team. In this pivotal role, you will be the backbone of our office operations, ensuring that our workplace runs smoothly and efficiently. Your expertise in administrative tasks, attention to detail, and proactive approach will be key to our success. If you are passionate about creating and maintaining an orderly, supportive, and professional environment, we invite you to apply and help us drive our mission forward.

Essentials

• Oversee and support all administrative duties in the research office and ensure that office is operating smoothly
• Manage office and clinical supplies inventory and place orders as necessary, in collaboration with research leadership
• Perform receptionist duties: greet patients, visiting professionals (monitors, sponsor representatives) , and answer direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Provide administrative support for research team
• Organize, schedule and coordinate all meetings and appointments in the Apex Training Center and Auxiliary Conference Room
• Maintain a safe and secure working environment
• Organize office events, meetings, and conferences
• Keep abreast of all organizational changes and business developments
• Assist with clinical research administrative duties, as assigned. (invoicing, spreadsheets (prescreening, enrollment, patient contacts, other)

Preferred/ Required

• Proven experience as an Office Administrator, Office Assistant, or relevant role- clinical research environment ideal but not necessary.
• Proficiency in MS Office (MS Excel and MS Word, PowerPoint, etc.)
• Familiarity with office management procedures and basic accounting principles
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• High school diploma; additional qualification as an Administrative Assistant or Secretary will be a plus
• Knowledge of office equipment (e.g., printers, fax machines)
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize daily workload
• Discretion with confidential documents and information
• Understanding of clerical practices and procedures
• Excellent written and verbal communication skills
• Strong planning and people management skills
• Ability to work under pressure and to tight deadlines
• Customer service orientation for dealing with visitors and clients

About Us... Who We Are...

We are Apex Skin. Our goal is to provide the highest quality dermatology and dermatologic surgery care to patients in Northeast Ohio in a prompt and compassionate manner. A strong commitment to delivering an exceptional patient experience, prompt access to care, including same day appointments, and service and education to the community are our core values.

What We Offer

Apex Skin offers a comprehensive benefits plan that includes Paid Time Off (PTO), Paid Holidays, Medical, Dental, Vision, Life Insurance, and Short-Term Disability and 401(k)

Apex Skin provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Apex complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.