Job Description
Job DescriptionBenefits:
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Training & development
- Vision insurance
Office Assistant - Entry level
Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best.
JOB OVERVIEW
Perfect entry-level opportunity for someone with strong computer skills and mechanical interest. This role requires excellent digital organization skills, ability to learn fleet management software, and aptitude for understanding organization systems. We'll train you on industry knowledge - we need your tech skills and fresh perspective.
KEY RESPONSIBILITIES
Office Management
Scan, file, and organize all incoming paper documents
Prepare weekly checks for review
Handle incoming and outgoing mail
Deposit checks and run cash to the bank
Office Upkeep
Coordinate vendors for office maintenance needs
Supply runs as needed
Keep office clean and common areas organized
Digital Inventory Management
Master Fleetio fleet management software for parts tracking and work orders
Maintain digital inventory databases for all equipment
Generate reports, analyze usage trends, identify cost savings
Research parts online and compare vendor pricing
Implement QR code or barcode tracking systems
Equipment & Parts Control
Maintain parts inventory and order for scheduled services
Manage saw inventory - track repairs, tag equipment, coordinate service
Control secured storage areas and implement accountability
Technical Coordination
Learn equipment specifications to order correct parts
Process warranty claims and track online
Schedule equipment inspections and maintain digital records
Pick up emergency parts and handle urgent supply runs
Call shops for pricing and availability on outsourced repairs
Systems Development
Maintain tracking systems for equipment and inventory
Suggest improvements to existing procedures
QUALIFICATIONS
Required
High school diploma or technical school
Strong computer skills - Excel proficiency required
Quick learner with mechanical aptitude
Detail-oriented with excellent organizational skills
Valid driver's license with clean record
Ideal Candidate
Looking to start career in equipment management
Comfortable learning new software systems quickly
Detail-oriented with ability to follow established procedures
Proactive in suggesting improvements to existing systems
Pre-Employment Requirements: This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.
COMPENSATION AND BENEFITS
Entry-level hourly wage with advancement potential
401(k), health/dental/vision, life insurance, PTO
Monday-Friday schedule - no weekends
ABOUT TRI-STATE TREE SERVICE
For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the eliteless than 1% achieve this certification.
Ready to bring your tech skills to the tree care industry? Apply today!
*All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.