Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Coordinator to join our team in Edina, Minnesota. In this long-term contract position, you will take on a dynamic role that combines vendor management, technology use, and administrative support to ensure smooth operations. This opportunity is ideal for someone who enjoys problem-solving, excels in organization, and is comfortable leveraging AI tools for research and decision-making.
Responsibilities:
• Conduct thorough research to identify and evaluate vendors for various soft service lines, including electrical, plumbing, HVAC, and landscaping.
• Utilize tools such as Google Maps and AI platforms to locate specialized vendors in challenging geographical areas.
• Maintain and update vendor contracts annually, ensuring compliance and proper documentation.
• Collaborate effectively with team members to manage scheduling, calendar coordination, and logistics planning.
• Provide excellent customer service by addressing inquiries and resolving issues promptly.
• Work with advanced tools like Microsoft Copilot and ChatGPT to enhance efficiency in administrative tasks.
• Analyze vendor performance and track data to inform decision-making processes.
• Develop scripts and workflows to streamline communication and operational procedures.
• Take initiative and think creatively to solve unique logistical challenges.
• Support facilities coordination by managing vendor-related logistics and ensuring timely execution of services.• Proven experience in administrative coordination or a similar role.
• Strong research skills with the ability to evaluate vendors and manage contracts.
• Proficiency in using AI tools such as ChatGPT and Microsoft Copilot.
• Excellent organizational and time management abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and take initiative in problem-solving.
• Familiarity with scheduling, logistics, and calendar management.
• Technical aptitude, particularly in utilizing online tools and platforms for research and operations.