Accounts Receivable - Deductions Coordinator

Job Description

Job Description

Job Summary

The Accounts Receivable – Deductions Coordinator is primarily responsible for identifying, researching, processing, and resolving customer short payments, claims and deductions. This includes preparing and posting deductions-related entries in the deduction management system, as well as creating, preparing, and updating deductions reporting, and having an overall understanding of customer deductions.

Job Functions

• Source deduction backup via customer portals, collaboration with sales manager, brokers, and/or other applicable parties
• Analyze deduction backup to determine the deduction reason and classify the expense by type
• Evaluate the validity of deductions with regard to whether they were planned or otherwise allowed
• Process deductions within the deduction management platform in a timely and accurate manner
• Create and submits disputes for invalid deductions via customer portals, brokers, and/or other applicable parties depending on the customer
• Escalate unresolved deductions with regional sales managers and/or brokers
• Analyze deductions while maintaining an active understanding of current deduction activity
• Prepares and supports the preparation of reports utilized for tracking and reviewing unprocessed deductions, disputes, and ad hoc accounts receivable reporting
• Support efficient deduction resolutions by professionally dialoging with brokers, sales managers, and other applicable parties
• Identify trends and assists in implementing process improvements
• Proactively communicate challenges and resolve delays in sourcing data
• Perform tasks, analysis, special projects, and other duties as directed by the finance management

Job Qualifications

• One year of experience in accounts receivable with increasing responsibilities
• One year of experience with SAP or other full-scale enterprise resource management software in a high-volume invoice environment
• Business, finance, or accounting associate degree, or equivalent accounting certifications

Preferred Qualifications (Not Required)

• Experience in food manufacturing or agricultural goods processing industry
• Experience with decision-support systems including Domo and Adaptive Insights
• Experience with a deduction management platform, such as BluePlanner by UpClear

Knowledge, Skills and Ability

• Professional curiosity and ability to investigate and resolve variances, technical impediments, and other challenges with support
• Ability to prepare, interpret and communicate information verbally and with digital tools including spreadsheets and business intelligence applications to financial and non-financial parties
• Ability to follow-through tasks to resolution, self-resolving variances to the extent possible, while timely communicating with management when obstacles prevent a task from being completed without support
• Be a team player with strong interpersonal and communication skills including strong internal drive, ethics, conscientiousness, diplomacy, flexibility, and dependability
• Ability to work in a fast-paced environment, to prioritize tasks, meet multiple deadlines and ensure that work is accomplished in the time frames required
• Strong analytic and problem-solving skills
• Ability to clearly communicate financial activity to non-financial parties
• Ability to respect confidential matters by exercising individual discretion
• Strong Microsoft Office skills including Outlook and Excel (Pivot Tables, Index/Match, and similar efficiency tools)
• Strong arithmetic skills
• Excellent verbal, written and interpersonal communication skills
• Strong understanding of the accounts payable process
• Strategic knowledge of how accounts payable impacts other areas of the company’s financial activity
• Ability to type by touch at 55 words per minute
• Ability to ten-key by touch at 8,000 keystrokes per hour
• Strong attention to detail
• Ability to work cross-functionally with various team members across the company

Physical Demands and Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Ability to pass a background check and drug screen

All Employees Are Expected To

• Comply with all Company safety requirements.
• Adhere to all Company policies and procedures.

Benefits

Upon meeting eligibility requirements, the Company offers the following: health insurance coverage, LTD, 401(k) profit share contributions, paid sick leave, paid vacation leave, and eight (8) paid holidays per year. Eligible employees may also make 401(k) elective deferral contributions and may elect a co-pay plan for health insurance coverage for eligible dependents.

Disclaimer

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and other duties as assigned.

Equal Employment Opportunity Statement

S. Martinelli & Company is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.

Pay Range $28.00/hr. to $32.00/ hr.