Job Description
Office Manager & Executive Assistant — Evoscapes Design + Build | San Diego, CA
About Us
Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California.
We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we’re looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow.
This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence.
What You’ll Do
You’ll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly.
Accounting & Financial Management
- Manage weekly and monthly cash flow forecasting.
- Perform daily reconciliations for all bank and credit accounts.
- Oversee accounts payable and receivable, job costing, and project P&L tracking.
- Prepare monthly and end-of-project financial reports and assist with PM bonus calculations.
Operations & Compliance
- Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins.
- Track permits, insurance, and business licenses, keeping everything current.
- Build and maintain invoice tracking spreadsheets for PMs and owners.
- Monitor ConstructionOnline and photos for progress verification.
Executive & Administrative Support
- Manage the owner’s daily schedule, emails, and priorities.
- Coordinate meetings, take notes, and ensure action items are completed.
- Handle confidential administrative and occasional personal tasks.
- Maintain company files, records, and reporting systems for accuracy and efficiency.
Who You Are
You’re not just an “office person.” You’re a systems thinker, a financial guardian, and a trusted right hand to leadership.
- You’ve spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies.
- You know QuickBooks Online like the back of your hand.
- You’re fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools.
- You’re organized, calm under pressure, and love keeping things running smoothly.
- You care deeply about accuracy, communication, and professionalism.
- You want to grow with a company that’s scaling quickly and values your initiative.
Why Evoscapes?
- Be part of a creative, high-performance team building one of San Diego’s premier outdoor living brands.
- Work directly with ownership and have a voice in how the business grows.
- Enjoy autonomy, respect, and visibility, your work matters every day.
- Competitive salary + performance bonuses + long-term growth opportunities.
- A beautiful, collaborative work environment in San Diego, CA.
Location: In-office (San Diego, CA)
Schedule: Full-time, Monday–Friday
Compensation: Competitive salary + performance-based bonuses