Executive Assistant (Remote/ Hybrid - Scottsdale Area)

Job Description

Job Description
Support the Vision. Keep the Engine Running. Be the Person Who Makes It All Work.


We’re looking for an Executive Assistant to support the owner of a thriving dental practice in Scottsdale. This isn’t just a calendar-and-email role. It’s about helping a high-performing business owner stay focused, organized, and on time in both work and life.


If you're someone who sees three steps ahead, instinctively organizes chaos, and thrives behind the scenes as a trusted partner, keep reading.


About the Role
This is a remote-first position with occasional in-person needs in the Scottsdale area (think: dropping off materials, meeting for planning sessions, handling errands). You’ll act as the point of contact for scheduling time with the owner, managing his calendar, fielding follow-ups, and coordinating projects and logistics that blend both professional and personal priorities.


You’ll need to:

• 
  Think proactively
  
  
• Communicate professionally on behalf of the owner
  
  
• Handle sensitive information with maturity and discretion
  
  
• Stay on top of every detail, without needing someone to check your work
  
  

Your Core Responsibilities

• 
  Calendar & Inbox Management
  Keep the owner’s schedule prioritized and manageable, guarding his time and keeping him focused
  
  
• Professional Communication
  Coordinate with team members, vendors, partners, and others via email and phone
  
  
• Project & Event Support
  Help manage logistics for team events, travel, speaking engagements, or meetings
  
  
• Personal & Family Errands
  Coordinate pick-ups, orders, appointments, and miscellaneous to-dos across the business and family life
  
  
• Task Management
  Keep priorities visible, create checklists, and follow up until things are closed out
  
  

You won’t just be told what to do; you’ll be trusted to figure out what needs to be done and get it moving.


What Makes You a Great Fit

• 
  You’re extremely organized and detail-oriented, but flexible when plans change
  
  
• You don’t wait for instructions; you take initiative, troubleshoot, and follow through
  
  
• You’re comfortable working behind the scenes and being the calm in the storm
  
  
• You communicate professionally, clearly, and kindly
  
  
• You know how to ask the right questions, prioritize, and move things forward
  
  
• You don’t take things personally, and you’re not rattled by feedback, direct communication, and a fast pace
  
  
• You handle confidential information with integrity
  
  
• You’re Scottsdale-local (or close) and can occasionally meet in person
  
  

Experience We're Looking For

• 
  2+ years in an Executive Assistant, Project Coordinator, or similar support role
  
  
• Experience managing a leader’s calendar, inbox, and logistics
  
  
• Strong written and verbal communication skills
  
  
• Confidence in using tools like Google Workspace, Dropbox, and task management platforms
  
  
• Bonus: Experience supporting an entrepreneur, practice owner, or executive
  
  

Role Details

• 
  Location: Remote-first (must be local to Scottsdale area for occasional in-person needs)
  
  
• Schedule: Flexible, part-time to start (20-30 hours/week), with room to grow
  
  
• Compensation: Hourly, based on experience
  
  
• Perks:
  
  
  • Flexibility and autonomy
    
    
  • Opportunity to grow into a larger role
    
    
  • Direct impact on the success and flow of a values-driven business
    
    

If you’re the kind of person who feels a sense of calm when a calendar is perfectly arranged, who finds joy in being someone’s go-to problem solver, and who thrives in a fast-paced, growth-oriented environment, we’d love to hear from you.