Office Coordinator & Executive Assistant - Thinkingbox

Job Description

Job DescriptionWho We AreHi! We’re Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We’re a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team.
The OpportunityWe are looking for an organized, positive, and proactive Office Coordinator & Executive Assistant for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs.
This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.What You'll Be Doing

• Office Coordination
• Greet all visitors and serve as the first point of contact for the office
• Answer phones and manage incoming mail and packages
• Maintain a clean, organized, and well stocked office environment
• Coordinate vendors including cleaning services, suppliers, and building contacts
• Assist with onboarding tasks such as desk setup and office access
• Executive Assistant Support
• Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer
• Support travel arrangements, meeting preparation, note taking, and follow ups
• Assist leadership with light research and administrative tasks
• Project Coordination
• Support internal project timelines, task tracking, and team communication
• Help prepare documents, presentations, and meeting materials
• Collaborate across departments on assigned projects
• Culture and Events
• Champion a positive and connected office culture
• Plan and execute office events, team lunches, social gatherings, and holiday celebrations
• Coordinate industry related outings and community engagement activities
• Partner with the People and Culture team on company programs
• Administrative Support
• Support expense tracking
• Order office supplies and equipment
• Handle general administrative tasks as needed

What You'll bring

• Friendly, professional, and people focused
• Highly organized with excellent attention to detail
• Strong multitasker with the ability to prioritize and stay ahead of needs
• Excellent written and verbal communication skills
• Proactive problem solver who takes initiative
• Experience in office coordination or administrative roles preferred
• Experience supporting executives is an asset

Placement in the salary range will be based on factors such as internal equity, candidate experience, skills, and qualifications relevant to the role.Equal OpportunityAt Thinkingbox, we’re committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength – it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here.
To ApplyThank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we’re unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.